Admin Assistant

FRESVER BEAUTY PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A beauty company in Singapore is seeking an experienced Administrative Support professional. You will verify invoicing, manage inventory processes, and administer HR functions. The ideal candidate has at least 3 years of experience in administrative roles, proficiency in Microsoft Excel, and strong interpersonal skills. This position combines operational support with HR responsibilities.

Qualifications

• Minimum 3 years’ experience in administrative or related roles.
• Proficient in Microsoft Excel, with strong knowledge of formulas and data functions.
• Good attention to details and organizing skills.

Responsibilities

• Verify accuracy of commissions and invoices.
• Monitor and manage inventory levels.
• Administer the Whyze HR system and payroll.

Skills

Microsoft Excel

Communication skills

Organizational skills

Strategic thinking

Team player

Tools

Whyze HR system

Studio Manager system

Job description

Administrative Support – 70%

• Verify the accuracy of commissions, incentives and invoices via the POS system.
• Cross-check invoice details against current promotional offers.
• Ensure in-house selling prices align with promotional pricing and invoice charges.
• Extract, generate, and analyze data and reports to support operational and management decision-making.
• Coordinate and support the planning of company events and employee engagement activities.
• Perform other related duties as required.

Inventory Support – 20%

• Provide administrative support for procurement and inventory processes to ensure smooth operations.
• Monitor and manage inventory levels, anticipate supply needs, and handle ordering and follow-up with suppliers.
• Assist with stock receiving, including packing and unpacking of goods.
• Perform other related duties as required.

HR Functions – 10%

• Administer and manage the Whyze HR system, including monthly calculation of commissions, incentive adjustments, and payroll preparation.
• Perform other related duties as required.

Requirements:

• Minimum 3 years’ experience in administrative or related roles.
• Proficient in Microsoft Excel, with strong knowledge of formulas and data functions.
• Strategic thinking, proactive, self-motivated, creative and be a team player.
• Good communication & interpersonal skills.
• Good attention to details, organizing skills and good follow-through skill
• Experience in Whyze HR system and Studio Manager system will be an advantage