Admin Assistant

PHONEVIBES PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading company is seeking a dependable and proactive Admin Executive to support HR and Finance Managers in daily operations. This full-time role involves general admin tasks, data entry, coordination, and handling various duties as assigned. Applicants should be detail-oriented, organized, and proficient in Microsoft Office tools, with relevant education and experience preferred. Immediate availability is a plus.

Qualifications

• 1–2 years of admin, HR, or finance support experience preferred.
• Able to start work immediately or on short notice is an advantage.

Responsibilities

• Assist HR with onboarding, leave tracking, claims processing, and filing.
• Support Finance with data entry, invoice processing, and reconciliation.
• Prepare and manage documents using Microsoft Office applications.
• Maintain and organize both physical and digital records.

Skills

Detail-oriented

Organized

Multitasking

Positive attitude

Microsoft Office proficiency

Education

GCE ‘O’/‘A’ Level or Diploma in Business Admin, HR, Accounting, or related field

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Microsoft Teams

Job description

Position: Admin Executive
Location: Jurong East
Working Hours:
• Monday to Friday: 11:00am – 8:00pm
• Saturday: 11:00am – 3:00pm (5.5-day work week)
Employment Type: Full-Time
Salary: [$2500 - $3000] (Based on experience)

Job Scope:
We are looking for a dependable and proactive Admin Executive to support our HR and Finance Managers in daily operations. This role involves general admin tasks, data entry, coordination work, and handling any duties assigned by the management.

Key Responsibilities:

• Assist HR with onboarding, leave tracking, claims processing, and filing

• Support Finance with data entry, invoice processing, and reconciliation

• Prepare and manage documents using Microsoft Excel, Word, and Outlook

• Maintain and organize both physical and digital records

• Coordinate with internal departments and external vendors

• Perform general office admin tasks like printing, scanning, and scheduling

• Take on ad-hoc or miscellaneous duties as assigned by Managers

Requirements:

• GCE ‘O’/‘A’ Level or Diploma in Business Admin, HR, Accounting, or related field

• 1–2 years of admin, HR, or finance support experience preferred

• Proficient in Microsoft Office (Excel, Word, Outlook, Teams)

• Detail-oriented, organized, and able to multitask

• Positive attitude and willingness to support various departments

• Able to start work immediately or on short notice is an advantage

How to Apply:
Click Apply Now or submit your updated resume. Only shortlisted applicants will be notified.