Admin Assistant

Yeng Tong Construction Pte Ltd; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A construction company in Singapore is seeking a dedicated receptionist to manage incoming communications, maintain office organization, and support HR activities. The ideal candidate will be experienced in customer service, have strong organizational skills, and be proficient in Microsoft Office. This role offers a dynamic environment where you will assist in various administrative tasks and contribute to daily office operations.

Qualifications

• Proficient in Microsoft Office and Outlook email client.
• Meticulous, fast learner, proactive, responsible.
• Customer service-oriented with a friendly attitude.

Responsibilities

• Maintain records of incoming and outgoing mails.
• Greet visitors and clients professionally.
• Manage office supplies inventory and place orders.

Skills

Organizational skills

Time management

Customer service orientation

Education

Diploma or Degree in Business Administration

Tools

Microsoft Office

Outlook email client

Job description

Job Description

• Receptionist Duties:

  Maintain proper records of incoming and outgoing mails.

  Manage visitor logbooks.

  Greet visitors, clients, and employees with a professional and friendly demeanor.

  Answer and direct incoming phone calls, emails, and queries promptly and accurately.

  Maintain a clean and welcoming reception area.

  Schedule and coordinate appointments, meetings, and meeting room bookings.

• Administrative Duties:

  Handle data entry, filing, and document management, including document transmittal forms.

  Keep track of birthday celebrations and send personalized emails.

  Manage office supplies inventory and place orders when necessary.

  Support HR activities, such as maintaining employee records and coordinating onboarding activities.

  Handle staff house check-in and check-out records and dormitory agreements.

  Arrange cleaner’s schedule and ensure duties are performed.

  Ensure compliance with office procedures and company policies.

  Liaise with vendors and service providers for building maintenance or repairs.

  Coordinate with the Logistics department for drivers to run errands.

  Issue company items (pen, jacket, organizer, etc.).

  Perform other ad-hoc duties as required.

Requirements

• Proficient in Microsoft Office and Outlook email client.
• Meticulous, fast learner, proactive, responsible, with strong organizational and time management skills.
• Customer service-oriented with a friendly and professional attitude.
• At least a Diploma or Degree in Business Administration or equivalent.
• Minimum of 2 years of relevant experience.