Admin and Operations Assistant (Part Time)

HEMERA INTERNATIONAL PTE LTD; Singapore; On-site; SGD 20,000 - 60,000; Part time

Job summary

A leading company in Singapore is seeking an Admin and Operations Assistant to support their team with various administrative tasks. This role involves managing correspondence, scheduling, and providing operational assistance. Ideal for entry-level candidates, the position requires excellent communication, attention to detail, and proficiency in Microsoft Office Suite.

Qualifications

• Entry-level candidates and fresh graduates are encouraged to apply.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Professional demeanor with a positive attitude.

Responsibilities

• Manage emails, correspondence memos, letters, faxes, and forms professionally.
• Organize and schedule appointments, plan meetings, and record minutes.
• Provide administrative support to other departments and assist in project documentation.

Skills

Communication

Attention to detail

Multitasking

Education

Entry-level

Tools

Microsoft Office Suite

Job description

Job Summary: We are seeking an Admin and Operations Assistant to join our team in Singapore.(Preferably students looking for part time) The ideal candidate will be responsible for various administrative tasks including clerical duties, correspondence management, scheduling, and operations assistance. This role requires excellent communication skills, attention to detail, and the ability to multitask efficiently.

Responsibilities:

• Manage emails, correspondence memos, letters, faxes, and forms professionally and promptly.

• Answer and direct incoming phone calls courteously and with a sense of urgency.

• Liaisoning with the auditors and bankers.

• Access IRAS portals from time to time.

• Providing administrative support to other departments or projects, collecting letters occasionally at the CBD office from tenants, filing and organizing letters at the store, assisting the overseas operations team in creating documentation such as trade invoices, contracts, and packing lists, collaborating with the finance team to track and remind of monthly payments deductions and records, and following up on pending tasks diligently.

• Organize and schedule appointments, plan meetings, and meticulously record detailed minutes.

• Uploading all invoices, and receipts on the company’s Dropbox.

• Conduct research for projects as assigned, delivering comprehensive and accurate findings.

• Assist in booking travel arrangements for team members as needed, ensuring smooth logistics.

• Support in the preparation of regularly scheduled reports, demonstrating attention to detail and accuracy.

• Deliver exceptional customer service to both internal and external stakeholders, fostering positive relationships.

Requirements:

• Singaporean may apply

• Entry-level candidates and fresh graduates are encouraged to apply.

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

• Ability to prioritize tasks and meet deadlines in a fast-paced environment.

• Professional demeanor with a positive attitude.

• Previous experience in administrative or office support roles is a plus.