Admin and Account Executive

ASIA RENEW SCIENCE PTE. LTD.; Singapore; On-site; SGD 30,000 - 45,000; Full time

Job summary

A leading environmental consultancy in Singapore is seeking an Executive Administrative Officer. The ideal candidate will ensure the timely preparation of reports, coordinate executive meetings, and support senior leadership with their administrative needs. We are looking for someone who is detail-oriented, organized, and has over 2 years of relevant experience. This role demands a high standard of confidentiality and professionalism.

Qualifications

• Experience in administrative support, preferably in a senior role.
• Must maintain confidentiality.
• Self-motivated and resourceful in unstructured environments.

Responsibilities

• Prepare and process expense reports.
• Coordinate Executive Team Meetings and company conferences.
• Track documents for approval and manage calendars for executives.
• Provide administrative support to senior leadership.

Skills

Microsoft Office proficiency

Organizational skills

Detail-oriented

Communication skills

Education

Diploma or equivalent experience

Job description

Responsibilities:

Ensuring timely preparation and processing of expense reports

Assist in coordinating Executive Team Meetings, company conferences and meetings with major customers with a high degree of professionalism and coordination

Track all documents for approval and signage

Draft communications as required

Develop and maintain a deep knowledge of the company business processes and systems in support of the duties and responsibilities of the position

Support Executive’s work and communication

Maintain Office facilities as needed

Provide administrative support to senior leadership for Global Risk

Incredibly organized, detail-oriented and able to prioritize multiple assignments

Knowledgeable about organizing team events

Documents meeting minutes for staff, manage action items

Maintain Calendar(s) for multiple executives

Coordinate with others to schedule meetings

Provide general department administrative processes

Leadership support

Cross train & back-up others

Answer phone and deliver messages timely

Printing, collating, as needed by the team

Qualifications for admin executive

Prefer knowledge and experience in Microsoft Office technology tools

The ideal candidate must have experience in handling a wide range of administrative related tasks, an interest and passion in learning contributing beyond the day to day administrative aspects of the role

Diploma or any discipline or equivalent experience and 2+ years of specialized administrative support experience of an increasingly responsible nature at a senior level

The ability to maintain confidentiality is vital

Minimum 2 years Executive Administrative experience

Ability to be self-motivated and resourceful in a highly chaotic and unstructured start-up environment