Admin & Accounts Manager (Game & Entertainment) - KV

PASONA SINGAPORE PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

An international company in Singapore is looking for an Admin & Accounts Manager (Japanese Speaking) to support the setup and daily operations of a new office. Key responsibilities include managing administrative tasks, HR support, and basic accounting functions. Ideal candidates should have at least 5 years of relevant experience, strong interpersonal skills, and proficiency in Microsoft Office. Japanese language skills are essential for liaising with HQ in Japan.

Qualifications

• Minimum 5 years of experience in administrative, HR, and accounting-related roles.
• Experience in setting up a new office is an advantage.
• Ability to work effectively with internal and external stakeholders.

Responsibilities

• Manage the administrative setup of the new office.
• Provide administrative support for HR-related matters.
• Process invoices and maintain records for expenses and income.

Skills

Strong interpersonal skills

Proficiency in Microsoft Office applications

Basic knowledge of office IT systems

Japanese language skill

Education

Diploma or higher in Accountancy, Business, Administration, or related field

Job description

Overview

Position: Admin & Accounts Manager (Japanese Speaking) — Job ID: 19910

Location: Shenton Way

Job Description

The Admin & Accounts Manager will support the setup and day-to-day operations of a new office, covering general administration, HR support, IT coordination, and accounting functions. The role ensures internal processes run smoothly, in compliance with company policies and local regulations.

Responsibilities

Office Setup & General Administration

• Manage the administrative setup of the new office (e.g., access passes, internet services, utilities).
• Liaise with office providers and vendors for general office support.
• Ensure compliance with local requirements.
• Administer lease documentation and office-related logistics.
• Establish and maintain internal administrative procedures and filing systems.
• Serve as the key contact for office-wide coordination and communications.
• Handle the relocation to this office (planned for the future).

HR Support

• Provide administrative support for HR-related matters such as staff onboarding, leave tracking, and work pass/visa applications.
• Maintain employee records and update HR documents as needed.
• Assist in communicating HR policies and circulating staff-related information.
• Coordinate with external service providers or HQ for payroll and other HR processes.
• Provide support for recruitment and performance appraisal coordination if needed.
• Expatriate management and support (including liaising with property agents).

Basic Accounting & Finance Support

• Process invoices, staff claims, and payments; maintain records for expenses and income.
• Manage accounts payable/receivable and perform regular bank reconciliations.
• Support month-end or quarter-end reporting in collaboration with external accountants or HQ finance team.
• Liaise with the Corporate Secretary for ACRA filing, board resolutions, and statutory compliance matters.
• Ensure proper financial documentation and filing.

Other Tasks

• Other tasks instructed by Directors (approximately 10%).

Qualifications

• Diploma or higher qualification in Accountancy, Business, Administration, or a related field.
• Minimum 5 years of experience in administrative, HR, and accounting-related roles.
• Experience in setting up a new office is an advantage.
• Strong interpersonal skills with the ability to work effectively with internal and external stakeholders.
• Proficient in Microsoft Office applications – PowerPoint, Word, and Excel.
• Basic knowledge of office IT systems (e.g., networks, cloud tools) is a plus.
• Japanese language skill is required to liaise with HQ in Japan.

How to Apply / Additional Information

We regret that only shortlisted candidates will be notified. Other applications will be kept on file for future opportunities.

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