Admin & Accounts Manager (Game & Entertainment)

Pasona Singapore Pte. Ltd.; Singapore; On-site; SGD 30,000 - 60,000; Full time

Job summary

A leading recruitment agency is seeking an Admin & Accounts Manager to oversee the setup and daily operations of a new office in Singapore. Responsibilities include general administration, HR support, IT coordination, and accounting functions. The ideal candidate should have at least 5 years of experience and a diploma in a relevant field. Proficiency in Japanese is required to liaise with HQ in Japan.

Qualifications

• Minimum 5 years of experience in administrative, HR, and accounting-related roles.
• Experience in setting up a new office is an advantage.
• Basic knowledge of office IT systems is a plus.

Responsibilities

• Support setup and operations of new office.
• Manage administrative setup of office.
• Provide HR-related administrative support.
• Process invoices and maintain accounting records.

Skills

Japanese language skill

Interpersonal skills

Proficient in Microsoft Office

Education

Diploma or higher in Accountancy, Business, Administration

Tools

Microsoft PowerPoint

Microsoft Word

Microsoft Excel

Job description

Position: Admin & Accounts Manager (Japanese Speaking) (Job ID: 19910)

• Shenton Way

Job Description:

The Admin & Accounts Manager will support the setup and day-to-day operations of a new office, covering general administration, HR support, IT coordination, and accounting functions. The role ensures internal processes run smoothly, in compliance with company policies and local regulations.

Office Setup & General Administration (Approx. 20% )

• Manage the administrative setup of the new office (e.g. access passes, internet services, utilities).

• Liaise with office providers and vendors for general office support.

• Ensure compliance with local requirements.

• Administer lease documentation and office-related logistics.

• Establish and maintain internal administrative procedures and filing systems.

• Serve as the key contact for office-wide coordination and communications.

• Handle the relocation to this office (planned for the future)

HR Support (Approx. 30%)

• Provide administrative support for HR-related matters such as staff onboarding, leave tracking, and work pass/visa applications.

• Maintain employee records and update HR documents as needed.

• Assist in communicating HR policies and circulating staff-related information.

• Coordinate with external service providers or HQ for payroll and other HR processes.

• Provide support for recruitment and performance appraisal coordination if needed.

• Expatriate Management and Support (including liaising with property agents)

Basic Accounting & Finance Support (Approx. 40%)

• Process invoices, staff claims, and payments; maintain records for expenses and income.

• Manage accounts payable/receivable and perform regular bank reconciliations.

• Support month-end or quarter-end reporting in collaboration with external accountants or HQ finance team.

• Liaise with the Corporate Secretary for ACRA filing, board resolutions, and statutory compliance matters.

• Ensure proper financial documentation and filing.

Other task instructed by Directors (Approx. 10%)

Job Requirements:

• Diploma or higher qualification in Accountancy, Business, Administration, or a related field

• Minimum 5 years of experience in administrative, HR, and accounting-related roles

• Experience in setting up a new office is an advantage

• Strong interpersonal skills with the ability to work effectively with internal and external stakeholders

• Proficient in Microsoft Office applications – PowerPoint, Word, and Excel

• Basic knowledge of office IT systems (e.g., networks, cloud tools) is a plus

• Japanese language skill is required to liaise with HQ in Japan

We regret that only shortlisted candidates will be notified. Other applications will be updated to our database for future job opportunities.

By submitting any resumes or applications to Pasona Singapore Pte Ltd, you are considered to have read and agreed on the terms of our Privacy Policy, and consented to us collecting, using, retaining, disclosing your personal information to the prospective employers for their consideration.

PDPA requirements on collection, use, and disclosure of personal data would not be applicable to EAs that are collecting such information as it is a regulatory requirement by Ministry of Manpower.

Please find Privacy Policy Agreement from the below link.

http://www.pasona.com.sg/privacy.html

Effective from 1 October 2020 under the new Employment Agencies (EAs) Licence Conditions,

EAs will be required to collect the personal data (e.g. NRIC number number for overseas candidates) of applicants referred to employers for permanent or contract job positions of at least six months with a fixed monthly salary of S$3,300 and above. Please find the link below on MOM regulations:

https://www.mom.gov.sg/faq/submit-quarterly-referral-and-placement/are-employment-agencies-allowed-to-collect-personal-data

Thank you for your cooperation.

Tan Katrina Therese Yap

EA Registration No: R25128964
Pasona Singapore Pte Ltd
1 FINLAYSON GREEN ＃09-02 SINGAPORE 049246
URL: www.pasona.com.sg

EA License No:90C4069