ACCOUNTS PAYABLE ASSISTANT

DULWICH COLLEGE (SINGAPORE) PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

Dulwich College (Singapore) is seeking an Accounts Payable Assistant to oversee daily operations of the Accounts Payable function. This role involves managing payment processing, reconciliations, and vendor communications, ensuring compliance with College policies and effective financial reporting.

Benefits

13th month (AWS) provided

5-day work week

Competitive remuneration package

Paid school closure days

Subsidized lunch

Qualifications

• One year's experience in an accounting role (preferably AP).
• IT Savvy and proficient in MS Office (Word, Excel, PowerPoint).
• Excellent English language skills, both written and spoken.

Responsibilities

• Perform AP-related postings, including invoicing and outgoing payments.
• Monitor open AP transactions ensuring timely payments.
• Reconcile accounting ledgers for month-end reporting.

Skills

Attention to Detail

Communication

Microsoft Excel

Time Management

Education

Diploma in Accounting or related field

Job description

• 13th month (AWS) is provided;

• 5-day work week;

• 40 working hours/week during school days; 30 working hours/week during school holidays (flexibility will be required to ensure duties are undertaken in full).

• Enjoy paid school closure days and subsidized lunch;

• Competitive remuneration package & benefits (medical, dental, etc.);
  

Dulwich College (Singapore) is looking for an ACCOUNTS PAYABLE ASSISTANT to join its Finance team. The Accounts Payable Assistant is responsible for the day-to-day operation of the Accounts Payable function in the College, to take charge in payment processing, credit card reconciliation and Accounts Payable administration

The main duties and responsibilities of the role are as follows:

Accounts Payable (AP)

• Perform AP-related postings, including AP invoicing, Outgoing payments and creation of fixed asset master data, ensuring accuracy and completeness, in compliance with College policies and internal approval matrix;

• Take charge of payments and refunds, ensuring timeliness of payments and completeness of paperwork;

• Obtain and reconcile monthly vendors’ Statement of Account, ensuring AP invoices are posted timely for prompt payments;

• Prepare and monitor weekly and monthly AP reports: bank reconciliation, AP Aging and balance-sheet accounts;

• Monitor open AP related transactions: open invoices, budget requisition and purchase orders;

• Process creation and maintenance of vendors in system;

• Serve as key point of contact for Junior school and Whole school communications, including related vendors, internal staff and HQ for invoices, withholding tax and payment related matters;

• Perform Ad-hoc payment processing and send payment advice to vendors, ensuring accuracy of payment;

• Provide periodic guidance to new and existing members of staff over AP related processes;

• Work on continuous improvement on policies and processes to streamline efficiency and effectiveness.

• Work closely with credit card holders to reconcile monthly credit card statements and complete related paperwork approval;

• Reconcile accounting ledgers for month-end reporting;

• Manage filing and archiving of AP documents and admin files;

General Ledger

• Prepare and maintain the accounts and financial reports for designated activities and any other funds or grants;

• Prepare journal vouchers for any internal charge, intercompany charge or journal adjustments;

• Perform fixed asset capitalization for Capex and Construction capital works;

• To liaise with internal and external auditors.

Cash Handling

• Administer, distribute and reconcile petty cash and cash advances closely with Executive Assistants and Academic Administrators;

• Work closely with all petty cash and cash advance holders ensuring timeliness of monthly reconciliation and completeness of approval in compliance with the College policies;

• Prepare and reconcile weekly and monthly petty cash reports, including monthly cash count and cash reconciliation reports.

All other duties commensurate with the post.

The successful candidate will have:

• One year's experience in an accounting role (preferably AP). Entry level candidates are welcome to apply;

• Experience in any accounting firms would be an advantage; Experience of working in a multi-national environment would be desirable;

• Excellent English language skills, both written and spoken, and the ability to work effectively in an English-speaking environment;

• The ability to work independently as a self-starter, is a quick learner and a team player;

• The ability to work under pressure, prioritise workload with a meticulous approach to undertaking duties;

• Be IT Savvy and proficient in MS office (word, excel, powerpoint)

• Be able to work with all levels of management and stakeholders.

We welcome and encourage applications from people of all backgrounds. Having a diverse staff body is a great strength to us as a College and one of the ways that we can help students achieve our College Mission of Living Worldwise. We do not discriminate on the basis of race, ethnicity, gender, age, disability, religion, sexual orientation, pregnancy or socio-economic status. We support family-friendly flexible working opportunities, where operational needs allow. Staff recruited locally are subject to terms and conditions of service according to local employment law.

Dulwich College (Singapore) is committed to safeguarding and promoting the welfare of all the students in our care and expects all applicants to share this commitment. We follow safe recruitment practices which are aligned to the recommendations of the International Task Force on Child Protection. We hold ourselves to a high standard of effective recruiting practices with specific attention to child protection. All appointments are subject to an interview, identity checks, criminal record checks, social media checks, and successful references. You can find information about Safeguarding at our College, including the Student Safeguarding Policy, at our website: https://singapore.dulwich.org/our-college/safeguarding.

PEI Registration Number: 201027137D

Period of Registration: 09 January 2024 to 08 January 2028