Accounts Executive (Exec / Snr Exec) (Career Conversion avail)

HAACH LIFESTYLE HMH PTE. LTD.; Singapore; On-site; SGD 30,000 - 45,000; Full time

Job summary

A local finance and administrative company in Singapore is seeking a meticulous and proactive Accounts Executive. The ideal candidate will manage full sets of accounts and provide finance support. Applicants should have a diploma in Accountancy, strong Excel skills, and at least 1 year of relevant experience. This role involves high transaction volumes and administrative tasks in a fast-paced environment.

Qualifications

• At least 1 year of relevant experience in accounting and administration.
• Strong proficiency in Microsoft Excel (VLOOKUP, Pivot Tables, etc.) is required.
• A collaborative team player who is adaptable and quick to learn.

Responsibilities

• Manage full sets of accounts, including Accounts Payable, Receivable, and General Ledger.
• Digitize finance documents promptly for team access.
• Prepare reports, audit documents, and assist with ad-hoc finance tasks.

Skills

Detail-oriented

Organized

Strong proficiency in Microsoft Excel

Problem-solving skills

Analytical skills

Good communication skills

Education

Diploma or Degree in Accountancy or partial ACCA qualification

Job description

Work location: Jalan Kilang

Work hours: Mon - Fri 9am - 6pm

We are looking for a meticulous and proactive Accounts Executive to support both finance and administrative functions. The ideal candidate is detail-oriented, organized, and able to work well in a fast-paced environment handling high transaction volumes. This role requires strong accounting fundamentals, excellent document management skills, and a hands-on approach.

Key Responsibilities

Accounting Responsibilities

• Manage full sets of accounts, including Accounts Payable (AP), Accounts Receivable (AR), and General Ledger (GL).
• Tabulate monthly outlet and staff commissions accurately.
• Process supplier payments, verify supporting documents (e.g., invoices, delivery orders), prepare payment vouchers, issue cheques, and handle telegraphic transfers.
• Perform monthly reconciliation of balance sheet accounts, including intercompany, creditors/suppliers, and bank accounts.
• Maintain accounting schedules: fixed asset register, prepayments, loans, hire purchase (HP), and deferred income.
• Perform daily sales reconciliation and coordinate with outlet staff on discrepancies or collection issues.
• Prepare inter-company billings in accordance with company policy.
• Liaise with external auditors and assist with audit-related queries during financial year-end.

Administrative & Finance Support

• Digitize finance documents (e.g., invoices, bank statements, payment slips) promptly for team access.
• Print, prepare, and organize payment vouchers, tax invoices, and bank advice.
• Maintain systematic filing of invoices and financial documents by entity (physical and electronic).
• Process monthly membership charges and update the house credit fee Excel sheet.
• Track and manage lease agreement expiry dates and coordinate renewals.
• Prepare documentation for credit card transaction payments.
• Assist in preparing reports, audit documents, and ad-hoc finance or administrative tasks as assigned.

General Administrative Support

• Handle correspondence (phone, email, mail) and assist in general office administration.
• Provide clerical and document preparation support to managers and colleagues.
• Ensure timely and organized upkeep of office records and SOP compliance.

Job Requirements

• Diploma or Degree in Accountancy, or pursuing partial ACCA qualification.
• At least 1 year of relevant experience in accounting and administration.
• Strong proficiency in Microsoft Excel (VLOOKUP, Pivot Tables, etc.) is required.
• Meticulous, detail-oriented, and able to manage high volumes of transactions with tight deadlines.
• Strong problem-solving and analytical skills with a sound grasp of technical accounting knowledge.
• Excellent organizational skills with the ability to prioritize and multitask independently.
• Proactive, diligent, and able to work with minimal supervision after initial training.
• Comfortable with digital tools and transitioning to a paperless workflow.
• Good communication skills, both written and verbal.
• A collaborative team player who is adaptable and quick to learn.