Accounts Executive (AR)

Responsibilities:

• Handle invoice billing review and approval and ensure compliance with internal controls.
• Attend to customer’s invoicing inquiries, ensuring timely responses and resolution.
• Ensure all invoicing documents are accurate, complete, and properly approved before processing.
• Maintain and update customer records in ERP systems.
• Work closely with internal departments (Sales, Operations, Finance) to ensure prompt issuance of invoices.
• Follow up on outstanding debts and ensure timely collection of payments.
• Manage and track ship stamps / sub-certifications for billing validation.
• Support invoicing for project costing and contract-based transactions.
• Assist in monthly closing reports related to Accounts Receivable.
• Ensure compliance with Singapore GST regulations in AR transactions.
• Perform other ad-hoc tasks as assigned by the superior.

Requirements:

• Bachelor’s degree in Accounting & Finance (Diploma holders with strong experience may be considered).
• Minimum 5-7 years of experience in AR handling invoice billing, credit control, and receivables tracking, preferably in a Maritime or Engineering industry.
• Experience in invoice billing approval workflows.
• Good knowledge of Microsoft Office Suite like Word & Excel is a must.
• Experience in the maritime industry is highly preferred.
• Knowledge of NetSuite (Oracle) and Dynamics 365 are preferred.
• A strong understanding of Accounts Receivable (AR) processes and knowledge of Singapore GST is a must.
• Ability to handle high-volume invoicing efficiently.
• Strong analytical and problem-solving skills.