Accounts Executive / Accounts Assistant

Private Advertiser; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A dynamic financial team is seeking a detail-oriented Accounts Assistant / Executive (Payables) to manage supplier invoices, expense reports, and payment processes. This integral role ensures accurate financial records and timely vendor payments. Ideal candidates will have experience in accounts payable, strong organizational capabilities, and proficiency in accounting software.

Qualifications

• Proven experience in accounts payable or general accounting (1-3 years preferred).
• Strong attention to detail and organizational skills.
• Good knowledge of accounting software (e.g., Autocount).
• Proficiency in Microsoft Excel and other MS Office tools.
• Excellent communication and interpersonal skills.
• Ability to prioritize tasks and meet deadlines.
• Ability to work in a fast-paced environment.

Responsibilities

• Process, verify, and reconcile vendor invoices and credit notes.
• Prepare and perform payment runs (weekly) locally and internationally.
• Match supplier invoices to trips that have taken place.
• Maintain accounts payable files and records accurately.
• Assist in monthly closing procedures and reconciliations.
• Communicate with local or international vendors to resolve billing issues or discrepancies.
• Support audits by providing necessary documentation.
• Monitor aged creditors and ensure timely payments.
• Assist with expense claims and staff reimbursements.
• Handling different credit cards in different currencies.
• Updating of daily cashbook.
• Managing cashflows.
• Liaise with other departments for invoice verifications and for any urgent payments.
• Ensure compliance with internal controls and financial policies.

Skills

Attention to detail

Organizational skills

Communication skills

Interpersonal skills

Ability to multi-task

Experience with accounting software

Proficiency in Microsoft Excel

Education

Diploma or Degree in Accounting, Finance, or related field

Tools

Autocount

Job description

Job Summary:

We are looking for a detail-oriented and proactive Accounts Assistant / Executive (Payables) to support our finance team in managing supplier invoices, expense reports, and payment processes. This role plays a crucial part in ensuring accurate financial records and timely payments to vendors.

Key Responsibilities:

• Process, verify, and reconcile vendor invoices and credit notes

• Prepare and perform payment runs (weekly) locally and internationally

• Match supplier invoices to trips that have taken place

• Maintain accounts payable files and records accurately

• Assist in monthly closing procedures and reconciliations

• Communicate with local or international vendors to resolve billing issues or discrepancies

• Support audits by providing necessary documentation

• Monitor aged creditors and ensure timely payments

• Assist with expense claims and staff reimbursements

• Handling different credit cards in different currencies

• Updating of daily cashbook

• Managing cashflows

• Liaise with other departments for invoice verifications and for any urgent payments

• Ensure compliance with internal controls and financial policies

• Ability to multi-task and working in a fast pace environment

Requirements:

• Proven experience in accounts payable or general accounting (1-3 years preferred)

• Strong attention to detail and organizational skills

• Good knowledge of accounting software (e.g., Autocount)

• Proficiency in Microsoft Excel and other MS Office tools

• Excellent communication and interpersonal skills

• Ability to prioritize tasks and meet deadlines

• Ability to work in a fast pace environment

• A diploma or degree in Accounting, Finance, or related field (or pursuing qualification such as AAT, ACCA, etc.)