Accounts Executive

HUB Distributors Services Pte Ltd; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading distribution firm in Singapore is seeking a skilled professional to handle accounts receivable and payable tasks. The successful candidate will manage client invoices, ensure timely payments, and maintain vendor relations. Responsibilities include processing invoices, following up on outstanding payments, and reconciling accounts. Strong attention to detail and organizational skills are essential for this role.

Responsibilities

• Email and follow up on outstanding invoices with clients.
• Timely processing of customer invoices.
• Generate and send the SOA/Aging to the customer follow-up payment.
• Make initial contact with delinquent clients.
• Working internally and externally with partners to collect on outstanding balances.
• Reconcile customer accounts, uncover discrepancies, and resolve billing disputes.
• Review the Monthly/Weekly Aging report.
• Update daily receipts in the system.
• Prepare unbilled job listings and send to the operation departments monthly.
• Manage overseas vendors' invoices, including the process of payment.
• Vendor relations, establishing and maintaining relationships with new and existing vendors.
• Optimization of processes.
• Maintaining historical records.
• Preparing analyses of accounts and producing monthly reports.
• Ensuring bills are paid in a timely and accurate manner while adhering to departmental procedures.
• Ensure that AP invoices are accurately processed and verified.
• Comparing purchase orders, prices, terms of payment, and other charges.
• Keeping track of all payments and expenditures.
• Review and reconcile statements.
• Paying employees by verifying expense reports and preparing pay checks.
• Paying vendors by scheduling pay checks.

Job description

Accounts Receivable:

Role and Responsibilities

• Email and follow up on outstanding invoices with clients

• Timely processing of customer invoices

• Generate and send the SOA/Aging to the customer follow-up payment

• Make initial contact with delinquent clients.

• Working internally and externally with partners to collect on outstanding balances.

• Reconcile customer accounts, uncover discrepancies, and resolve billing disputes.

• Review the Monthly/Weekly Aging report

• Update daily receipts in the system

• Prepare unbilled job listings and send to the operation departments monthly

• Manage overseas vendors' invoices, including the process of payment

• Other ad hoc duties

Accounts Payable:

Role and Responsibilities

• Vendor relations, establishing and maintaining relationships with new and existing vendors

• Optimization of processes

• Maintaining historical records

• Preparing analyses of accounts and producing monthly reports

• Ensuring bills are paid in a timely and accurate manner while adhering to departmental procedures

• Ensure that AP invoices are accurately processed and verified, with all required supporting documents arranged in proper order.

• Comparing purchase orders, prices, terms of payment and other charges

• Keeping track of all payments and expenditures, purchase orders, invoices, statements, etc.

• Review and reconcile statements; reconciling processed work by verifying entries and comparing system reports to balances

• Paying employees by verifying expense reports and preparing pay checks

• Paying vendors by scheduling pay checks and ensuring payment is received for outstanding credit; generally responding to all vendor enquiries regarding finance

• Other ad hoc duties