Accounts executive

VIRTUS LAW LLP; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A law firm in Singapore is seeking an Accounts Executive to join their finance team. The role includes managing accounts payable, vendor payments, and supporting financial reporting and audits. Ideal candidates should have strong organizational skills, attention to detail, and be familiar with financial software. Experience in a law firm or similar environment is a plus.

Qualifications

• Preference for experience in a law firm or professional services environment.
• Experience with Aderant or similar PMS systems is preferred.
• Ability to work independently and collaboratively.

Responsibilities

• Handle accounts payable and vendor payments.
• Perform monthly bank reconciliation for Office USD account.
• Support year-end audit process.

Skills

Attention to detail

Organizational skills

Communication skills

Problem-solving skills

Time management skills

Tools

Aderant

Microsoft Office

Job description

About the firm

Virtus Law LLP ("VL") is a successor firm to “Arthur Loke LLP” which was established in Singapore in 1981. Virtus is in a formal law alliance ("FLA") with Stephenson Harwood LLP ("SH") established in March 2014.

The FLA is an arrangement between a Singapore law practice (SLP) and a foreign law practice (FLP) which enables us to collaborate while remaining two freestanding law firms. With the FLA, we position ourselves in the market through our distinctive branding known as the “Stephenson Harwood (Singapore) Alliance”.

Team structure

The alliance accounts team currently compromises of a team of nine staff – six for SH and three for VL. The respective teams are responsible for the processing and integrity of information relating to; purchase ledger; credit control; cashiering; billing and the preparation of daily, weekly and monthly reports.

Main responsibilities

We are seeking a detail-oriented and reliable Accounts executive to join our VL finance team. This role is responsible for handling various accounting functions, with a primary focus on accounts payable, regulatory authority reconciliation, vendor payments, financial reporting, and supporting audits. The ideal candidate will have excellent attention to detail, organizational skills, and experience with financial software.

The key responsibilities of the role include:

Accounts Payable:

• Verify the accuracy of invoices, including third-party invoices from vendors and other law firms
• Post accounts payable invoices for general vendors such as Marsh, Mercer, StarHub, Grab, and recharged invoices from the alliance offices
• Manage the weekly payment process, including sending office account payment instructions

Regulatory Authority Reconciliation:

• Reconcile transactions from regulatory authorities such as ACRA, CrimsonLogic, MPA, SAL, Lawnet, Stamp Duty, and PC deductions

Payments:

• Process vendor and supplier payments as per payment terms

Concur:

• Review and approve (1st approver) employee expenses in Concur and post approved transactions in alignment of office expense policy

Billings:

• Assist with billing for assigned practice areas
• Act as backup support for team members during their absence
• Handle reversal and reissue of bills (e.g., add/remove co-clients or payable-by parties)
• Follow up to resolve any negative anticipated disbursements noted in matter files

Corporate Credit Card:

• Reconcile corporate credit card transactions across all company accounts

StarHub Ltd:

• Activate data roaming for employees and check the accuracy of related bills

Financial Reporting:

• Perform monthly bank reconciliation for Office USD account
• Assist in monthly AP reports printing and reconciliation
• Assist with year-end closing duties, including preparing accounts payable accrual journal entries, etc

Audit Support:

• Support the year-end audit process
• Manage accounts payable audit confirmation and prepare necessary audit working papers

Vendor Giro Form:

• Complete vendor forms, ensuring bank endorsement is obtained whenever required

Adhoc Support:

• Assist with miscellaneous queries and tasks from the Finance Manager/Office Manager

Attributes/Skills required

The successful candidate will be:

• Preferably have relevant experience in a law firm or similar professional services environment
• Preferably experienced in using Aderant or similar PMS systems
• Possess strong organizational and time management skills to handle multiple tasks and meet deadlines
• Have effective communication skills, both written and verbal
• Demonstrate proactive problem-solving skills and a willingness to learn and adapt to new challenges
• Exhibit strong attention to detail
• Be able to work both independently and collaboratively
• Be proficient in Microsoft Office

This job description is indicative only and does not represent an exhaustive list of responsibilities. The firm reserves the right to alter or change