Accounts Assistant

PUREGOLD.SG PTE. LTD.; Singapore; On-site; USD 30,000 - 60,000; Full time

Job summary

Join a forward-thinking company as an Accounts Assistant, where your expertise will drive efficiency and support decision-making. In this dynamic role, you will collaborate closely with the Operations Manager, ensuring accurate financial reporting and effective communication across teams. Your attention to detail and problem-solving skills will be crucial as you manage multiple tasks and deadlines. This position offers a chance to thrive in a supportive environment, where your positive attitude and resourcefulness will make a significant impact on company operations.

Qualifications

• 5-7 years of relevant work experience in a similar role.
• Proficient in Microsoft Office applications, especially Excel.

Responsibilities

• Provide daily, weekly, and monthly sales & stock reports.
• Process quotations, invoices, and maintain financial reports.
• Coordinate with various departments for effective operations.

Skills

Interpersonal Skills

Analytical Abilities

Communication Skills

Problem Solving

Multitasking

Organizational Skills

Attention to Detail

Resourcefulness

Education

GCE ‘O’ Level or equivalent

Tools

Microsoft Office

Excel

Job description

Responsibilities:

1. Work closely with the Operations Manager to provide Daily, Weekly, and Monthly Sales & Stock reports, ensuring effective and efficient company operations. Enforce company policies and procedures within the office.
2. Process quotations, invoices, and related documents for clients.
3. Coordinate with the store, marketing department, and transporters regarding the delivery of goods.
4. Maintain administrative and financial reports and files to ensure data accuracy and currency.
5. Support other teams by preparing necessary reports and documents for effective decision-making.
6. Monitor and coordinate with distributors and regional offices on incoming and outgoing delivery reports.
7. Ensure distributors' orders are received back at the office after delivery and follow up on missing orders.
8. Perform data entry, conduct physical stock takes quarterly, and reconcile stock records.
9. Perform accounting duties as assigned.
10. Undertake ad-hoc duties as allocated by the Operations Manager.

Requirements:

1. Candidate must possess at least GCE ‘O’ Level or equivalent, with 5-7 years of relevant work experience.
2. Proven experience as an Accounts Assistant, proficient in Microsoft Office applications, especially Excel.
3. Good interpersonal skills, with exceptional analytical abilities and clear, concise communication skills, both written and verbal.
4. Ability to meet different expectations, and manage emotions effectively for successful communication.
5. Good work attitude, reliable, flexible, enthusiastic, helpful, and self-motivated.
6. Positive and proactive, with strong organizational skills, meticulous attention to detail, and high accuracy in work.
7. Problem solver, capable of working independently with minimal supervision.
8. Discretion, integrity, and loyalty, trustworthy and reliable in handling sensitive information.
9. Multitasking skills, able to meet multiple deadlines and handle various tasks simultaneously.
10. Resourcefulness, to utilize all available resources to find the best solutions.
11. Team player, effective in working with all levels within an organization, including leadership and staff.