Accounts and Administrative Executive

Immediate availability or short notice period preferred.

This position is only open to Singaporeans and Permanent Residents.

This is a contract role, potentially leading to permanent position.

WHAT THE ROLE IS

SHE (SG Her Empowerment Ltd) is seeking a proactive and people-oriented Accounts and Administrative Executive to work directly with senior management to support the accounting, financial and administrative matters of the organisation.

WHAT YOU WILL BE WORKING ON

Accounting:

• Coordinate with the outsourced accounting firm to provide invoices and supporting documents for payments, including vendor and staff claims.

• Coordinate with the outsourced accounting firm to furnish the necessary documents for tracking receipts, including donations and fund disbursements.

• Manage donations, record receipts, reconcile transactions, and maintain accurate donation records.

• Assist in audit related matters.

• Assist in grant related matters.

Administrative:

• Work directly with the CEO or equivalent on corporate support matters.

• Organise meetings, including board meetings.

• Assist in HR related matters.

• Administrator for HR system, ie to manage staff leave.

• Administrator for Staff Benefits Portal.

• Assist with company related procurement.

• File and maintain the company’s records.

• Assist in premise management, including maintenance arrangements and managing stationary/pantry supplies.

• Handle the company’s phone line, staff IT needs and email accounts, and other office related matters such as courier arrangements, and postal services etc.

• Liaise with the company’s outsourced service providers and third-party vendors.

• Perform any other tasks as may be assigned from time to time, related to the above or otherwise.

WHAT WE ARE LOOKING FOR

Experience:

• Min 3 years of accounting or administrative experience

• Min Diploma certification in any field

• Basic accounting knowledge preferred

Skills & Knowledge:

• Proficient in Microsoft Office tools (Excel, Word)

• Strong writing skills

Personal Competencies:

• Strong communication and interpersonal skills to work with multiple stakeholders

• Organised, meticulous and proactive

• Able to work independently, in a team, and across teams

• Able to think on your feet and adapt to new situations and requirements quickly

• Willing to experiment with new technology and productivity tools

How to Apply
Please submit your resume and a cover letter detailing your experience and suitability for the role to:

How Kay Lii
Chief Operating Officer
kaylii.how@she.org.sg