Accounts and Administrative Assistant

Wipro Consumer Care; Singapore; On-site; SGD 30,000 - 50,000; Full time

Job summary

A leading consumer goods company in Singapore is hiring an Accounts cum Admin Assistant to manage finance operations. Responsibilities include accounts payable processing, vendor management, and compliance with audits. The ideal candidate has a diploma in Accounting, experience with SAP, and strong attention to detail. This role is crucial for ensuring smooth finance operations and timely vendor payments.

Qualifications

• 1–3 years of experience in accounts/AP operations.
• Working knowledge of SAP or similar ERP.
• Exposure to FX and month-end routines.

Responsibilities

• Record invoices in SAP and prepare payment requests.
• Reconcile operating bank accounts and investigate discrepancies.
• Prepare the Monthly Summary Report covering AP aging and cash movements.
• Coordinate annual return filing and support statutory audit.

Skills

Attention to detail

Documentation discipline

Communication

Multi-tasking

Education

Diploma in Accounting or equivalent

Tools

SAP

Excel

Job description

Overview

Join us as an Accounts cum Admin Assistant! Support our regional day-to-day finance operations and accounting administration, ensuring timely vendor payments, accurate records, and smooth month-end close activities. This role interfaces with vendors, banks, and the group finance team to maintain strong controls, compliance, and audit-ready documentation.

Responsibilities

• Accounts payable processing: Record invoices in SAP, verify approvals and coding, prepare and upload payment requests in the bank portal, and email supporting documents to the authoriser for approval.
• Payment control and documentation: Track and file all payment support including invoices, approvals, and remittance advice to maintain a complete audit trail.
• Bank reconciliation: Reconcile operating bank accounts, investigate timing differences and unmatched items, and clear reconciling entries within closing timelines.
• Month-end closing: Calculate and post intercompany forex revaluation journals in SAP, close the AP subledger, update the cash book, and prepare provisions with supporting schedules.
• Vendor management: Obtain statements of account (SOA), reconcile unrecorded liabilities, and upon receipt of actual invoices, reverse provisions and post the actual entries.
• Intercompany (ICO): Perform intercompany balance confirmations, follow up variances, and align cut-off with counterparties.
• Reporting: Prepare the Monthly Summary Report (MSR) covering AP aging, cash movements, provisions, and intercompany positions.
• Ledger reconciliation: Upload supporting for ledgers and subledgers into the reconciliation tool (WELART) quarterly, with clear tick-backs to the general ledger.
• Compliance and audits: Coordinate annual return filing and support other statutory requirements with external auditors, including statutory audit, tax audit, and GST/VAT matters.
• Liaison: Work closely with the group finance team on reporting timelines, consolidation pack requirements, and policy compliance; provide reconciliations and explanations as needed.
• Administration: Provide general administrative support such as document management, vendor onboarding paperwork, and basic office coordination to facilitate finance operations.

Requirements

• Diploma in Accounting or equivalent preferred, with working knowledge of SAP or similar ERP considered an advantage.
• 1–3 years of experience in accounts/AP operations; exposure to FX; exposure to bank portals, month-end routines, and basic intercompany processes is beneficial.
• Strong attention to detail, good documentation discipline, and the ability to manage multiple deadlines.
• Proficient in Excel and comfortable communicating with vendors, banks, and internal stakeholders.

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