Accounts Admin Executive

ZHILONG CONSTRUCTION AND ENGINEERING PTE. LTD.; Singapore; On-site; SGD 30,000 - 60,000; Full time

Job summary

An established industry player is seeking a detail-oriented Accounts Receivable and HR professional to manage financial transactions and employee processes. This role involves posting invoices, tracking payments, and ensuring document control while also handling HR functions like onboarding and training management. The ideal candidate will thrive in a dynamic environment, supporting both financial and administrative tasks. Join a forward-thinking company that values efficiency and accuracy, and be part of a team dedicated to maintaining high standards in accounting and human resources.

Qualifications

• Experience in managing accounts receivable and credit control.
• Knowledge of document control and budgeting processes.

Responsibilities

• Post invoices and track incoming payments daily.
• Manage onboarding and off-boarding processes for employees.

Skills

Accounts Receivable Management

Credit Control

Document Control

Budgeting Skills

Onboarding Processes

Education

Diploma in Accounting

Bachelor's Degree in Business Administration

Tools

Accounting Software

Microsoft Excel

Job description

Accounts Receivable/Credit Control Function

1. Post customer and supplier invoices into the system.
2. Generate statements of accounts for all customers at the beginning of each month.
3. Track and record incoming payments into the system daily.
4. Serve as a key contact for other departments on accounting matters.
5. Ensure document control by checking the completeness of documents (Invoices, Delivery Orders, Purchase Orders, Quotations).
6. Compile, file, and scan documents into the server.
7. Proactively chase payments from customers weekly.
8. Assist in budgeting by identifying aging trends and potential collection issues to mitigate credit risk.
9. Prepare monthly reports and quarterly GST submissions.

HR Function

1. Register workers for various training courses, including gathering information on course dates and fees for the operations team.
2. Manage end-to-end onboarding and off-boarding processes, including dormitory arrangements and medical insurance.
3. Maintain and update employee databases, organizational charts, and personnel files.
4. Possess knowledge of WP issuance procedures.

Admin Function

1. Assist with general administrative duties, such as purchasing stationery and filling forms.
2. Cover duties for colleagues on leave.
3. Perform any ad-hoc assignments as tasked by the department head.