Accounts & Admin Coordinator

The Job in a Nutshell

The Accounts Executive will be an employee of Move Repeat Pte. LTD and will oversee all the entities under this holding company across all markets.

This role will cover the 2 subsidiaries:

• Yoga Movement Pte LTD

• Yoga Movement HK Limited. (Yoga Movement Holdings Pte Ltd)

The Admin & Accounts Coordinator will oversee the accounts payable, accounts receivable, and administration needs.

The Admin & Accounts Coordinator will be responsible for processing accounts payable and managing weekly invoice payments through XERO. They will update and maintain cashflow and master lease files and handle accounts receivable for invoices issued on XERO. The role also involves liaising with the Operations team for stock counts and reporting, maintaining the fixed asset listing, tracking office expenditures, and performing various ad hoc administrative tasks. Additionally, the coordinator will assist the Business Admin Manager with monthly account closures and year-end audit preparations where necessary.

Accounts Payable & Receivable (50%)

This role involves ensuring that invoices are paid on time and that all related paperwork, coding, and approvals are handled with precision. Key duties include setting up and managing monthly rental payments and lease renewals, processing transactions on XERO—including GIROs—and maintaining the electronic invoice portal on XERO. The coordinator will also perform GL vs. SL reconciliation of payable accounts, manage Accounts Payable Aging schedules, and update master files to track supplier expenditures, particularly for the Master lease and lease renewals. Additionally, the role encompasses handling change of use applications for new locations, processing refunds with appropriate approvals, ensuring timely royalty payments supported by documentation from the Business Admin Manager, and managing payments for Withholding Tax.

This role involves processing, verifying, and posting receipts for services rendered on XERO, as well as collaborating with third-party booking systems to finalise payments through monthly reconciliations. The coordinator will address and resolve third-party payment issues, manage credit control, and handle unpaid invoices while maintaining the electronic invoice portal on XERO. Responsibilities also include performing GL vs. PL reconciliation of receivable accounts, managing Accounts Receivable Aging schedules, and consolidating payments via payment gateways.

Reporting (20%)

The Admin & Accounts Coordinator will support the Business Admin Manager in finalising key financial information for end-of-month reporting across all studio locations. Responsibilities include the timely submission of accounts payable (AP) and accounts receivable (AR) documentation to accountants, verifying AP and AR transactions on the bank account, and managing collection and payment activities through monthly follow-up inquiries.

Office Admin (30%)

The Admin & Accounts Coordinator will ensure the smooth operation of office functions by overseeing general office management and administering various corporate and government access passes, such as Corp pass, MOM, and MOH. They will manage correspondence, design filing systems, and oversee clerical functions while being responsible for all original share certificates kept at the head office. The role includes managing incoming mail, ordering stationery, IT equipment, and office supplies, and handling other procurement needs for the office and studios. Additionally, the coordinator will develop documentation for new studio administrative requirements, liaise with HR to set up office equipment for new hires, and conduct asset verification exercises biannually. They will assist the Growth Team with administrative queries, provide additional support as needed, liaise with banks and other partners, and organise office and Finance & Administration department meetings and gatherings.

As a Full Time employee, it is expected that the Admin & Accounts Coordinator is an exclusive employee of the company.

This job is for you if you have the following skill set:

• Strong understanding of bookkeeping procedures

• Basic accountancy knowledge

• Ability to maintain strict confidentiality

• Proficient in database management

• Exceptional attention to detail and accuracy

• Excellent organisational and time management abilities

• Outstanding collaboration and communication skills

• Proficient in Microsoft Office

• Practical experience with accounting software, such as XERO, is preferred

• Fresh graduates are welcome

Kindly note that we are only considering Singapore Citizens and Permanent Residents for this role.