Accounting Support Specialist

Private Advertiser; Singapore; On-site; SGD 30,000 - 50,000; Full time

Job summary

A reputable organization in Singapore is looking for a Finance & Administrative Assistant to ensure financial accuracy and support efficient communication across departments. The ideal candidate should be detail-oriented, self-motivated, and capable of handling various administrative tasks. This role is essential for maintaining orderly financial records and timely documentation, contributing to the smooth operation of the organization.

Qualifications

• Experience in finance or administrative roles preferred.
• Ability to maintain accurate financial records.
• Familiarity with accounting systems is a plus.

Responsibilities

• Maintain accurate and up-to-date financial records.
• Process vendor invoices and staff expense claims.
• Input financial data accurately into accounting systems.
• Respond to work emails and manage phone calls professionally.

Skills

Detail-oriented

Organizational skills

Self-motivated

Communication Skills

Job description

Job Opportunity: Finance & Administrative Assistant

We are seeking a detail-oriented and reliable Finance & Administrative Assistant to join our team. The ideal candidate will play a key role in ensuring financial accuracy, timely documentation, and smooth communication across departments. If you are highly organized, self-motivated, and thrive in any environment, we would love to hear from you.

Key Responsibilities

Financial Record Keeping

• Maintain accurate and up-to-date financial records.

• Record daily transactions and promptly reconcile any discrepancies.

• Assist with monthly bank reconciliations and support internal audit processes.

Accounts Payable & Receivable

• Process vendor invoices, staff expense claims, and outgoing payments efficiently.

• Issue invoices to clients and proactively follow up on outstanding receivables.

• Track and archive all e-invoices in a systematic manner to ensure audit readiness.

Data Entry & Documentation

• Input financial data accurately into accounting systems.

• Update Statement of Accounts (SOA) sheets immediately upon receipt of supplier amounts.

• Review payment tracking sheets regularly to ensure all items are properly completed.

• Maintain organized and easily accessible records within the shared drive.

Administrative & Communication Support

• Proactively check and respond to work emails on a daily basis.

• Answer and manage incoming phone calls professionally and courteously.

• Communicate issues factually and escalate only when necessary, ensuring timely resolutions.

• Collaborate with internal teams to resolve discrepancies or concerns.

General Expectations

• Strictly adhere to designated working hours and comply with all company policies.

• Maintain consistent productivity and attention to detail, with or without supervision.

• Take initiative in organizing shared files and supporting general administrative duties.