Accounting Executive

CatSmart Supply & Distribution Pte Ltd; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A distribution company in Singapore is seeking an Accounts Executive. This role involves managing accounts payable, processing invoices, and ensuring accurate payments to vendors. The ideal candidate should have 2+ years of experience in accounting, proficiency in accounting software like Xero, and strong organizational skills. Further responsibilities include reconciliation of accounts and process improvement initiatives.

Qualifications

• 2+ years in accounting, focused on accounts payable.
• Proficiency in accounting software.
• Strong attention to detail, accuracy, and effective communication.

Responsibilities

• Receive, verify, and process invoices from vendors.
• Prepare and execute payments to vendors.
• Reconcile supplier statements with internal records.
• Maintain records of accounts payable transactions.
• Prepare reports on accounts payable activity.
• Liaise with internal teams and external vendors to resolve issues.
• Assist with month-end closing procedures.
• Identify opportunities for process improvement.
• Ensure compliance with financial regulations.

Skills

Attention to detail

Organizational skills

Time management

Communication skills

Education

Diploma in Accounting, Finance, or related field

Tools

Xero

Microsoft Excel

Job description

As an Accounts Executive, you will play a critical role in managing the company's financial obligations to vendors and suppliers. Your primary focus will be on Accounts Payable, ensuring accurate payments.

Key Responsibilities

1. Invoice Processing: Receive, verify, and process invoices from vendors, matching them with purchase orders and goods received.

2. Payment Management: Prepare and execute payments to vendors, ensuring accuracy and timeliness.

3. Account Reconciliation: Reconcile supplier statements with internal records to identify discrepancies.

4. Record Keeping: Maintain comprehensive records of accounts payable transactions, including invoices, payments, and vendor information.

5. Reporting: Prepare reports on accounts payable activity.

6. Communication: Liaise with internal teams and external vendors to resolve invoice discrepancies and payment issues.

7. Month-End Closing: Assist with month-end closing procedures, including journal entries and reconciliations.

8. Process Improvement: Identify opportunities to improve the efficiency and accuracy of the AP process.

9. Compliance: Ensure compliance with financial regulations and internal controls.

10. Others: Support managing Accounts Receivable and other adhoc duties as assigned by the Accounting Manager and/or Senior Executive

Skills and Qualifications

• Experience: 2+ years in accounting, with a focus on accounts payable

• Education: Diploma in Accounting, Finance, or a related field

• Technical Skills:

- Proficiency in accounting software (e.g. Xero)

- Advanced Microsoft Excel skills

• Soft Skills:

- Strong attention to detail and accuracy

- Excellent organizational and time management skills

- Effective communication and interpersonal skills