Accounting & Administrative Executive

FIRMUS CAPITAL PTE. LTD.; Singapore; On-site; SGD 50,000 - 70,000; Full time

Job summary

A reputable financial services firm in Singapore is seeking an Accounting and Administrative Specialist. Responsibilities include month-end closing of accounts, GST filings, and managing office procurement. The ideal candidate holds a Diploma or Degree in Accounting or Finance, has at least 3 years of relevant experience, and is proficient in Microsoft Office and MYOB. This role requires strong organizational skills and the ability to manage multiple responsibilities.

Qualifications

• Minimum 3 years of relevant experience in accounting and administrative support.
• Familiar with statutory reporting requirements and GST submissions.
• Ability to manage multiple responsibilities.

Responsibilities

• Oversee month-end closing of accounts.
• Manage office supply procurement and general administrative duties.
• Prepare and submit GST filings and regulatory reports.
• Liaise with auditors and tax agents.

Skills

Organizational skills

Attention to detail

Communication skills

Interpersonal skills

Independent working

Education

Diploma or Degree in Accounting or Finance

Tools

Microsoft Office (Excel, Word)

MYOB accounting software

Job description

Accounting

• Oversee month-end closing of accounts for Singapore Corporate and an Australian subsidiary by the 12th of each month.
• Ensure completeness and accuracy in validating and compiling supplier invoices.
• Prepare payment and receipt vouchers, ensuring proper documentation and systematic filing.
• Generate invoices to debtors, manage inter-company billings, and issue official receipts when needed.
• Prepare statements of accounts and follow up on outstanding invoices.
• Validate and process staff expense and travel claim by the 20th of each month.
• Process vendor payments via TT or GIRO and payroll for Australia-based staff.
• Prepare and submit GST filings in a timely manner.
• Liaise with auditors, tax agents, and other external parties as required.

Administrative

• Handle general administrative duties and office matters.
• Manage office supply procurement and name card printing.
• Serve as point of contact for office-related inquiries.
• Oversee renewals for insurance, office services and subscriptions.
• Facilitate onboarding and offboarding of staff.
• Main coordinator with IT vendor for all IT matters. Liaise with IT consultants and promote best practices in cyber hygiene.
• Support grant application processes.
• Oversee office maintenance, including coordinating servicing and repairs. Liaise with the Building Management Office (BMO) on Singapore office premises matters.
• Prepare and submit MAS surveys and regulatory reports on a quarterly, annual, and ad-hoc basis.
• Review MAS announcements and circulars and circulate relevant updates internally.
• Maintain the company’s Gift & Entertainment Register.
• Organize internal events such as monthly birthday celebrations, Christmas parties, and Chinese New Year gatherings.

Requirements

• Diploma or Degree in Accounting, Finance, or a related field.
• At least 3 years of relevant experience in accounting and administrative support.
• Familiarity with statutory reporting requirements and GST submissions.
• Proficient in Microsoft Office (Excel, Word) and accounting software (MYOB).
• Strong organizational skills and attention to detail.
• Ability to work independently and manage multiple responsibilities.
• Good communication and interpersonal skills.

Nice to Have

• Familiarity with MAS regulatory requirements and submissions.
• Prior experience working with auditors and grant bodies.