Account Cum Admin Assistant

GLIMEX MARKETING PTE LTD; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading marketing firm in Singapore is looking for an Accounting Assistant to support accounting tasks, maintain records, and assist with inventory management. The ideal candidate should possess a GCE 'O' level or Diploma, be meticulous, organized, and able to communicate effectively with stakeholders. Knowledge of MS Office is essential.

Qualifications

• Minimum GCE 'O' level / Diploma.
• Meticulous, organized, and willing to put in extra effort.
• Independent with a keen sense for learning.
• Good sense of urgency.
• Effective communication with stakeholders.

Responsibilities

• Assist with accounting tasks such as accounts payable and receivable.
• Handle full set accounts and support audits.
• Maintain accurate financial records.
• Provide general administrative support.
• Coordinate shipping and inventory processes.

Skills

Meticulous and organized

Good communication skills

Good team player

Good follow-up skills

Education

GCE 'O' level or Diploma

Tools

MS Office applications (Outlook, Excel, Word)

Job description

Job Scopes:

• Assisting with accounting tasks such as accounts payable and accounts receivable, bank reconciliations, GST submission, etc.
• Handling full set account.
• Providing support during audits and other financial reviews.
• Maintaining accurate and up-to-date records of financial transactions.
• Providing general administrative support such as answering phones, responding to emails, and filing paperwork.
• Handle incoming shipments, purchasing and stocks
• Handles and follow through purchase orders through fax, calls, emails etc.
• Communicate with overseas Supplier for ordering, and delivery arrangement.
• Manage full process of Import / Inventory inbound
• Coordinate with agents for rates/ bookings/ shipment arrangement; check on the shipping rules and regulations for the respective countries
• Liaison with haulier for trucking in-out of container to warehouse for un-stuffing
• Perform declaration of permit
• Prepare delivery order, sales invoices and coordinate with production for delivery.
• Follow up with accounts receivables.
• Provide support to sales personnel/executives.
• Others sales / purchases-related jobs assigned

Requirements:

1. Minimum GCE 'O' level / Diploma

2. Meticulous, organized, and willing to put the extra effort for tasks completion

3. Independent with a keen sense for learning and adopting new skills

4. Good team player with a good sense of urgency

5. Good communication skills (to communicate with internal and external stakeholders)

6. Good working knowledge of MS Office applications – Outlook, Excel, Word

7. Good follow-up skill