account assistant

H Y ENGINEERS PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading company in Singapore is seeking an Administrative Assistant to manage schedules, take minutes, and handle sensitive documents. Candidates should possess a diploma and demonstrate strong organizational skills, time management, and proficiency in Microsoft Office. This role involves proactive task execution in a supportive environment requiring a minimum commitment of 3 months.

Qualifications

• Minimum diploma holder required.
• Excellent knowledge of Microsoft Office Suite.
• Minimum commitment of 3 months.

Responsibilities

• Manage appointment schedules and confirm locations/times.
• Take minutes of meetings and track expenses.
• Source, order, and ship gifts for clients.

Skills

Organizational skills

Time management skills

Communication skills

Proactivity

Attention to detail

Education

Diploma

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

JOB DESCRIPTION:

• Manage appointment schedules: Coordinate with clients to confirm appointment locations and times, and prepare meeting links if necessary.
• Take minutes of meetings.
• Record and track expenses; generate pivot tables and charts for visualization purposes.
• Source, order, pack, and ship gifts for clients’ birthdays and during festive seasons.
• Prepare and handle confidential and sensitive documents.
• Design content (cards, slides, infographics) occasionally.
• Perform other ad-hoc administrative tasks as assigned.

REQUIREMENTS:

• Minimum diploma holder.
• Minimum commitment of 3 months.
• Working hours: Monday-Saturday, 9 am-6 pm.
• Excellent knowledge of Microsoft Word, Excel, and PowerPoint.
• Outstanding organizational and time management skills.
• Good attitude and communication skills.
• Responsible and meticulous.
• Proactive at work and efficient at accomplishing tasks assigned.