Account Assistant

NATIONAL CAR RENTALS (PRIVATE) LIMITED; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading car rental company in Singapore is looking for an Account Assistant to support the finance lead by ensuring accurate financial data preparation and reporting. You will engage with stakeholders to streamline finance processes and assist in internal and external audits. Key responsibilities include preparing reconciliations, monitoring invoicing, and collaborating with operations to enhance data quality. This role is critical in maintaining financial integrity and compliance with controls.

Responsibilities

• Prepare monthly reconciliations accurately and on time.
• Monitor invoicing to assist with cost control, avoiding unnecessary costs.
• Review invoices against quotes and approvals, ensuring proper coding.
• Collaborate with the Singapore operations team to improve data quality.

Job description

As an Account Assistant, you will support the Singapore Finance Lead by ensuring the timely preparation, accuracy, and reporting of financial data for the Singapore entities and related schedules. You will play a key role in streamlining finance processes and implementing improvements to reduce costs.

You will engage with stakeholders such as executive management, external and internal auditors, and other senior management.

1. Prepare monthly reconciliations accurately and on time.
2. Monitor invoicing to assist with cost control, avoiding unnecessary costs like interest charges and late fees.
3. Assist in preparing vendor payments, ensuring they are made promptly and in compliance with AB Group SOX controls.
4. Review invoices against quotes and approvals, ensuring proper coding.
5. Identify risks and opportunities, driving internal controls.
6. Analyze Petrol and Chauffeur drive revenue margins to ensure cost completeness.
7. Verify variable rental charges issued by airports.
8. Assist in analyzing marketing costs and liaising with vendors.
9. Collaborate with the Singapore operations team to improve data quality, procedures, and reliability.
10. Maintain data integrity of Sage CRM, providing support and training as needed.
11. Assist with external and internal audits and statutory obligations, ensuring timely completion.
12. Prepare documents for vehicle purchases, insurance, financing, and verify relevant documentation.
13. Calculate profit and loss for disposed vehicles, liaise with banks (UOB, SMFL, OCBC) for financing, and verify bank documentation and interest rebates.
14. Deregister or transfer vehicle ownership from Land Transport Authority after payment and document verification.
15. Maintain user access to banking, accounting, and other portals.
16. Uphold SOX controls on payables, staff attendance, fleet, and reporting.
17. Manage telephone and internet contracts, monitoring costs.
18. Coordinate with Pacific and European teams for system, process, and reporting consistency.
19. Support knowledge sharing, projects, and other duties as assigned.

Internal and external interactions:

• Internal: Finance, Sales, Operations, Fleet.
• External: External auditors, banks, CRM, Whyze systems, insurers, vendors, and customers.