ACCOUNT AND ADMIN EXECUTIVE

International Service Apartments Pte Ltd; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A service management company in Singapore is looking for an Office Administrative Support to manage tasks such as preparing invoices, updating CRM, and logistics support. The role requires proficiency in Microsoft Office and experience with Xero. Candidates with a diploma are preferred, and only Employment Pass holders can apply due to quota restrictions.

Qualifications

• Proficiency in Microsoft Office is required.
• Experience with Xero is an advantage.
• Diploma in relevant field is preferred.

Responsibilities

• Prepare folders and keycards for condo units.
• Assist in arranging logistics schedules.
• Update information in CRM.

Skills

Microsoft Office

Xero

Education

Minimum diploma

Job description

Work Hours
9.30am to 6.30pm, Monday to Friday
1 hour break
12pm to 4pm, Saturday

Daily Task

Prepare folders and keycards for condo units

Prepare top ups and send to condo/ Raeburn/ Amber.

Assist in arranging logistic schedule.

Request and follow up meter reading in meter reading group.

Prepare monthly and check out utilities Invoices.

Check, send and reply emails, follow up utility invoice payments.

Cash settlement for Amber and Raeburn.

Update information in CRM. (Customer Relation Management)

Daily attendance of Office Staffs (Back office)

Update inventory and furniture movements with operation team.

Weekly Task

Create invoice in Xero system once approved by reporting manager.

Prepare utilities invoice to clients (in excel format)

Monthly task

Office monthly stock check.

Raeburn and Amber monthly stock check.

Maintain excel spreadsheet for the inventory (Raeburn/Amber/Office)

Ad hoc task

Cover reception desk at Amber (ISA Hotel)

Prepare procurement for Raeburn/ Amber/ Condo and office

Arrange moving in or out of furniture (via our company van)

Prepare refund of deposit (Relief colleague).

Reconciliation of bank statement (Relief colleague).

Daily reporting of Amber and Raeburn cash settlement.

Manage Raeburn reception desk/housekeeping inspection. (Relief colleague)

Accounts payable and receivable (Relief colleague)

Job requirements
Microsoft office
Xero
Minimum diploma
All are welcome but due to quota restriction only Employment Pass Holder are eligible.