Account and Admin Executive

Luxury Careers Pte Ltd; Singapore; On-site; SGD 48,000 - 72,000; Full time

Job summary

A distinguished luxury bridal boutique is seeking a Senior Executive in Administration and Operations to oversee financial management, operational coordination, and vendor relations. This role demands exceptional organizational skills and a client-focused mindset to enhance customer experiences and ensure smooth business operations.

Qualifications

• Minimum 3 years of experience in administrative/operational roles.
• Experience in luxury retail or bridal services preferred.
• Familiarity with bookkeeping and inventory management systems.

Responsibilities

• Maintain accurate financial records and manage payments.
• Coordinate logistics for gown alterations and deliveries.
• Supervise vendor relationships for dry-cleaning services.

Skills

Organisational Skills

Interpersonal Skills

Attention to Detail

Vendor Management

Bookkeeping

Tools

Accounting Software

Job description

Job Purpose:

Our client is a distinguished luxury bridal boutique, celebrated for offering a thoughtfully curated collection of exquisite bridal gowns for rental. Committed to delivering a seamless and highly personalised experience to every bride, they are seeking a dedicated and detail-oriented Senior Executive, Administration and Operations to ensure the smooth and efficient execution of daily business activities.

Key Responsibilities:

Financial Administration & Bookkeeping:

• Maintain accurate, up-to-date financial records through consistent daily bookkeeping practices.
• Manage client payment collections and ensure prompt issuance of invoices.
• Review and verify vendor invoices for accuracy and process payments in a timely manner.
• Prepare detailed monthly financial reports and cash flow statements for management review.
• Monitor and reconcile financial transactions and bank account activity regularly.

Operational Workflow Coordination:

• Schedule and oversee the daily workflow of seamstresses to ensure timely gown alterations and preparation.
• Ensure gowns are altered and delivered on time, consistently meeting or exceeding client expectations.

Shipping & Logistics Management:

• Coordinate international shipping arrangements for bridal gowns to ensure timely, reliable, and cost-efficient deliveries.
• Manage all necessary customs and shipping documentation to prevent delays or disruptions.

Vendor Management:

• Supervise third-party dry-cleaning vendors to maintain service quality and optimize costs.
• Foster and maintain strong relationships with vendors to ensure consistent performance and support.

Inventory Control:

• Monitor and manage inventory levels of bridal gowns and accessories.
• Implement inventory control measures to minimise shrinkage and ensure the availability of essential items.

Scheduling & Client Coordination:

• Organise and manage schedules for gown fittings, alterations, and collections.
• Communicate clearly with clients and internal teams to ensure a smooth and coordinated scheduling process.

Key Requirements:

• Minimum 3 years of experience in administrative and/or operational roles, preferably within luxury retail or bridal services.
• Exceptional organisational skills with the ability to multitask and maintain high attention to detail.
• Prior experience in bookkeeping, with familiarity in accounting software considered an advantage.
• Demonstrated ability to manage vendor relationships and conduct effective negotiations.
• Solid understanding of inventory management systems and related processes.
• Strong communication and interpersonal skills, with a client-focused mindset.
• Capable of working independently and collaboratively in a dynamic, fast-paced environment.
• Solutions-oriented mindset with the ability to proactively manage operational challenges.

How to Apply:

If you're interested in applying for this role, please submit your detailed resume in MS Word format to [e-mail].

EA Personnel : R24124899

EA Licence : 22C1376