Account and Admin Assistant - Foo Hai Rehabilitation Centre @ Marine Parade

Foo Hai Buddhist Cultural and Welfare Association; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A community-focused organization in Singapore is seeking an administrative professional to manage banking transactions, handle inquiries, and prepare accounting documents. Candidates should have familiarity with QuickBooks and strong organizational skills. This role involves maintaining accounts and supporting clients, ensuring a safe environment and efficient operations. Competitive compensation and a supportive work culture are offered.

Qualifications

• Experience in handling banking transactions.
• Ability to prepare administrative documents accurately.
• Strong organizational skills for maintaining accounts.

Responsibilities

• Collect fees and manage banking transactions.
• Handle general enquiries via phone and email.
• Prepare accounting documents for signature.
• Submit accounting documents to the outsourced vendor on time.
• Verify invoices and ensure proper endorsement.
• Input user invoices into the ILTC portal.
• Assist in preparing annual income statements for IRAS filing.
• Order office supplies and maintain accounts for audit.

Skills

Familiarity with QuickBooks Accounting Software

Effective communication skills

Administrative skills

Job description

1. Collect fees and manage banking transactions.
2. Handle general enquiries via phone and email.
3. Prepare administrative and accounting documents for signature.
4. Accurately prepare and submit accounting documents to the outsourced vendor on time; familiarity with QuickBooks Accounting Software is required.
5. Verify invoices and ensure proper manager endorsement.
6. Input user invoices into the ILTC portal for monthly MOH subvention claims.
7. Assist outsourced vendor in preparing annual income statements for IRAS filing.
8. Order office stationery and monthly toiletries supplies.
9. Maintain accounts and related documents for the annual audit.
10. Liaise with users' relatives in case of emergencies.
11. Help maintain a clean and safe environment for clients.
12. Record user particulars (admission and discharge) in Cares & Bright portals.
13. Assist with serving meals and providing transport escort when needed.
14. Support supervision of users during excursions.
15. Perform other duties as assigned by the manager.