Account & Admin Executive

NEXCORE CONSULTING PTE. LTD.; Singapore; On-site; SGD 36,000 - 48,000; Full time

Job summary

A corporate services provider in Singapore is seeking an Accounts & Corporate Administrative Executive to support bookkeeping, statutory filings, and operational coordination. The ideal candidate should have 1-2 years of experience in accounting or administration, be familiar with cloud accounting software, and possess strong organizational skills. Bilingual proficiency in English and Mandarin is preferred.

Qualifications

• Minimum 1-2 years of experience in accounting, administration, or corporate secretarial work.
• Knowledge of cloud accounting software is preferred.
• Familiarity with ACRA, IRAS, CPF, and MOM portals is a strong advantage.

Responsibilities

• Maintain accurate general ledger entries and perform monthly bookkeeping.
• Assist with ACRA filings and prepare statutory documents.
• Support new client onboarding and maintain internal data records.

Skills

Accounting and bookkeeping

Organizational skills

Multitasking

Bilingual (English and Mandarin)

Tools

Xero

QuickBooks

Microsoft Office Suite

Job description

We are looking for a meticulous and responsible Accounts & Corporate Administrative Executive to support corporate secretarial operations and basic accounting functions for clients across multiple jurisdictions. The ideal candidate will assist in bookkeeping, statutory filings, and administrative coordination in a corporate service environment.

Key Responsibilities

Accounting & Bookkeeping

• Maintain accurate general ledger entries and perform monthly bookkeeping for client entities.
• Prepare unaudited financial statements and management reports (e.g., trial balance, P&L, balance sheet).
• Liaise with clients to ensure timely financial reporting and compliance.

Corporate Secretarial & Administrative Support

• Assist the corporate secretary with ACRA filings (e.g., annual returns, company incorporation, director changes).
• Draft and prepare standard board resolutions, AGM documents, and other statutory records.
• Maintain and update statutory registers and corporate files.
• Coordinate with government agencies, notaries, and embassies for document legalisation and notarisation.
• Handle document couriering, certified true copies (CTC), and apostille requests when needed.

Client and Internal Operations Support

• Assist with new client onboarding, including KYC document collection and compliance checks.
• Maintain data records and support internal data entry, billing follow-up, and service tracking.
• Support preparation of service agreements, fee quotes, and standard templates for client engagement.

Human Resource & Payroll Assistance (Optional)

• Assist with payroll processing, CPF submissions, and IR8A preparation for client companies (if applicable).
• Handle MOM filings such as EP/SP/LOC applications in coordination with relevant agencies.

Requirements

• Minimum 1-2 years of experience in accounting, administration, or corporate secretarial work.
• Knowledge of Xero, QuickBooks, or other cloud accounting software is preferred.
• Familiarity with BizFile+ (ACRA), IRAS, CPF, and MOM portals is a strong advantage.
• Excellent organisational and multitasking skills; able to work independently and meet deadlines.
• Proficient in Microsoft Office Suite (Excel, Word, PowerPoint).
• Bilingual proficiency in English and Mandarin is preferred to liaise with Mandarin-speaking clients and counterparts.