Account & Admin Executive

Private Advertiser; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading company is seeking an Accounts & Corporate Administrative Executive responsible for supporting corporate secretarial operations and basic accounting functions. The ideal candidate will manage bookkeeping, assist in statutory filings, and provide administrative coordination within a corporate service environment.

Qualifications

• 1-2 years experience in accounting, administration or corporate secretarial.
• Proficient in Microsoft Office Suite; knowledge of accounting software preferred.
• Familiarity with ACRA, IRAS, CPF, and MOM portals is an advantage.

Responsibilities

• Maintain accurate ledger entries and perform monthly bookkeeping for clients.
• Assist with ACRA filings, draft resolutions, and maintain statutory registers.
• Support internal operations like client onboarding and billing follow-up.

Skills

Organisational skills

Multitasking skills

Bilingual proficiency in English and Mandarin

Tools

Xero

QuickBooks

Microsoft Office Suite

Job description

Job Description & Requirements

We are looking for a meticulous and responsible Accounts & Corporate Administrative Executive to support corporate secretarial operations and basic accounting functions for clients across multiple jurisdictions. The ideal candidate will assist in bookkeeping, statutory filings, and administrative coordination in a corporate service environment.

Key Responsibilities

Accounting & Bookkeeping

• Maintain accurate general ledger entries and perform monthly bookkeeping for client entities.

• Prepare unaudited financial statements and management reports (e.g., trial balance, P&L, balance sheet).

• Liaise with clients to ensure timely financial reporting and compliance.

Corporate Secretarial & Administrative Support

• Assist the corporate secretary with ACRA filings (e.g., annual returns, company incorporation, director changes).

• Draft and prepare standard board resolutions, AGM documents, and other statutory records.

• Maintain and update statutory registers and corporate files.

• Coordinate with government agencies, notaries, and embassies for document legalisation and notarisation.

• Handle document couriering, certified true copies (CTC), and apostille requests when needed.

Client and Internal Operations Support

• Assist with new client onboarding, including KYC document collection and compliance checks.

• Maintain data records and support internal data entry, billing follow-up, and service tracking.

• Support preparation of service agreements, fee quotes, and standard templates for client engagement.

Human Resource & Payroll Assistance (Optional)

• Assist with payroll processing, CPF submissions, and IR8A preparation for client companies (if applicable).

• Handle MOM filings such as EP/SP/LOC applications in coordination with relevant agencies.

Requirements

• Minimum 1-2 years of experience in accounting, administration, or corporate secretarial work.

• Knowledge of Xero, QuickBooks, or other cloud accounting software is preferred.

• Familiarity with BizFile+ (ACRA), IRAS, CPF, and MOM portals is a strong advantage.

• Excellent organisational and multitasking skills; able to work independently and meet deadlines.

• Proficient in Microsoft Office Suite (Excel, Word, PowerPoint).

• Bilingual proficiency in English and Mandarin is preferred to liaise with Mandarin-speaking clients and counterparts.