Account & Admin Assistant

GRACECAL PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A dynamic office seeks an Administrative Assistant to manage supplies and support daily operations. Responsibilities include handling general administrative duties such as filing and data entry, as well as liaising with customers regarding payment discrepancies. The ideal candidate will be proficient in Microsoft Office, possess strong organizational and communication skills, and work effectively both independently and collaboratively.

Qualifications

• Proficient in Microsoft Office (Word, Excel, Outlook).
• Excellent organizational skills with the ability to prioritize tasks and meet deadlines.
• Strong communication skills, both written and verbal.
• Ability to work independently and as part of a team.

Responsibilities

• Manage office supplies and support general operations.
• Handle administrative duties such as filing, data entry, and invoice discrepancies.
• Liaise with customers to resolve payment disputes promptly.

Skills

Microsoft Office

Organizational skills

Communication skills

Teamwork

Job description

- Manage office supplies (stationery & pantry) and support general office operations.

- Handle general administrative duties such as filing, data entry, document organization and invoice discrepancies.

- Arrange collection from overseas suppliers and track incoming shipments

- Assist in monitor aging reports and follow up on overdue accounts via phone, email and written correspondence.

- Assist in handling in partial sets of accounts.

- Liaise with customers to resolve payment disputes or issues promptly and professionally.

- Provide support to internal teams and maintain good communication with external stakeholders.

- Perform any other ad-hoc administrative duties assigned by supervisors or management.

Requirements:

- Proficient in Microsoft Office (Word, Excel, Outlook)

- Excellent organizational skills with the ability to prioritize tasks and meet deadlines

- Strong communication skills, both written and verbal

- Ability to work independently and as part of a team