9866 - Executive Assistant / PA to CEO

THE SUPREME HR ADVISORY PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading company is seeking an Executive Assistant / PA to the CEO to manage calendars, assist in office administration, and provide industry-specific support. This role requires strong organizational skills, discretion in handling sensitive matters, and an understanding of the construction industry. The position offers a competitive monthly salary along with performance bonuses and potential travel opportunities.

Qualifications

• Prefer with some experience working in the construction industry.
• Class 3 driving license.
• Willing to travel overseas when required.

Responsibilities

• Manage the CEO's calendar and schedule meetings.
• Serve as the main point of contact between the CEO and stakeholders.
• Handle travel arrangements including flight bookings and hotel accommodations.

Skills

Confidentiality

Discretion

Time Management

Communication

Job description

Executive Assistant / PA to CEO

Working days: Monday - Friday
Official Hours: 9am - 9pm (12 hours activation hours)
In-Office hours: 9am-6pm
Salary: $4000 + AWS + Performance Bonus
Office Location: Bukit Batok Crescent

Requirements

• Prefer with some experience working in the construction industry
• Class 3 driving license
• Willing to travel overseas when required - with fully reimbursed travelling opportunities for work (USA, China, Malaysia, Indonesia, Europe)

Responsibilities:

Personal Assistance

• Manage the CEO's calendar, schedule meetings, and coordinate internal/external appointments and conference calls.
• Serve as the main point of contact between the CEO and stakeholders, maintaining professionalism and discretion at all times.
• Attend to personal errands and administrative tasks as required by the CEO
• Maintain confidentiality and demonstrate sound judgment in handling sensitive matters.
• Handle all travel arrangements, including flight bookings, hotel accommodations, visa applications, and transportation logistics.
• Prepare and compile documents, presentations, meeting materials, and reports; ensure the Director is well-prepared for all engagements.

Office Administration

• Support in enforcing and updating office policies, procedures, and administrative systems.
• Ensure smooth day-to-day operations of the office, including maintenance of office equipment and coordination with service vendors.
• Assist in planning and executing company events, meetings, and celebrations.

Industry-Specific Support (Construction)

• Liaise with project teams and site personnel on behalf of the CEO when required.
• Track construction project updates, deadlines, and key milestones to support the CEO's awareness and decision-making.
• Preferably have prior experience in the construction or related industries to understand industry terminology and workflows.

Ad Hoc Tasks & Strategic Support

• Take initiative to anticipate the CEO's needs and proactively resolve potential issues.
• Undertake special projects or assignments, including basic research, data consolidation, or cost-saving proposals related to office and operational efficiency.

Karen Lee Kai En Reg No: R22108159

The Supreme Hr Advisory Pte Ltd EA No: 14C7279