7506 - Engineering Assistant | Project Secretary | Contract Administrative / Construction / Rea[...]

THE SUPREME HR ADVISORY PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A construction advisory firm is seeking a Project Secretary to support projects through administration and documentation management. The role involves following up on project drawings, drafting meeting minutes, and coordinating with various stakeholders on contract and technical matters. Candidates should have a diploma in Civil Engineering or related fields, with at least 2 years of experience in the industry and proficiency in tools like AutoCAD and MS Project.

Qualifications

• At least 2 years of relevant experience in project secretarial, contract administration, or office management.
• Familiarity with Singapore's development and regulatory processes.

Responsibilities

• Assist in following up on project drawing reviews and related documentation.
• Manage technical documentation and ensure timely updates.
• Monitor the progress of renovation and handover processes.

Skills

Project Management

Office Management

Technical Documentation

Education

Diploma or above in Civil or Construction Engineering, Architecture, or a related field

Tools

AutoCAD

MS Project

Job description

• Salary: $2,800 - $4,000 + AWS + VB
• Working Days: 5 days
• Working Timing: 9AM to 6PM
• Working Location: ANSON ROAD SPRINGLEAF TOWER, MRT nearby are Tanjong Pagar or Shenton Way

Requirements:

1. Diploma or above in Civil or Construction Engineering, Architecture, or a related field.
2. At least 2 years of relevant experience in project secretarial, contract administration, or office management, ideally within the real estate or construction industry.
3. Familiarity with Singapore’s development and regulatory processes
4. Familiarity with construction project management tools or software (e.g., AutoCAD, MS Project).

Key Responsibilities:

1. Assist in following up on project drawing reviews, approval and permitting progress, and the circulation of related documents with government authorities or consultants;
2. Manage technical documentation, including drawings, technical agreements, and tender documents, ensuring clear categorization and timely updates;
3. Draft and compile meeting minutes related to design, construction, and maintenance matters;
4. Assist in preparing project briefs and technical presentation materials to support project reporting and communication;
5. Follow up on the circulation and signing of technical contract clauses to ensure accuracy and timely progress;
6. Support site inspection arrangements, record construction issues and rectification actions, and track follow-ups;
7. Monitor the progress of renovation, maintenance, and handover processes for company-owned residences or project properties, ensuring quality and timeliness;
8. Liaise with renovation contractors, property management, and maintenance vendors to coordinate repairs, interior furnishing, and equipment maintenance;
9. Assist in handling property lease contracts, handover procedures, and the organization and filing of related documentation;
10. Prepare technical payment documents related to engineering, design, renovation, and maintenance, including completion confirmations, inspection records, and contract attachments, and coordinate with the project manager to facilitate the approval process;
11. Perform other engineering-related support tasks as assigned by superiors.

Chin See Min Reg No. : R22107450

The Supreme HR Advisory Pte Ltd EA No. : 14C7279