[6m contract, extendable] HR Coordinator (Human Capital, WDD)

Ministry of Digital Development and Information; Singapore; Hybrid; SGD 60,000 - 80,000; Full time

Job summary

A governmental body in Singapore is seeking a detail-oriented HR coordinator for a 6-month contract. Responsibilities include managing interview logistics, supporting talent management, and handling HR databases. The ideal candidate should have experience in HR or talent acquisition, strong organizational skills, and the ability to manage multiple priorities. This role offers a collaborative work environment and professional development opportunities with a hybrid work arrangement.

Benefits

Professional development opportunities

Cross-functional exposure

Collaborative work environment

Supportive environment for innovation

Qualifications

• Previous experience in talent acquisition or HR operations.
• Comfortable in operating with ambiguity and incomplete information.
• Interest and passion for HR work.

Responsibilities

• Orchestrate end-to-end interview logistics.
• Manage talent databases, ensuring data integrity.
• Support document preparation for meetings and presentations.

Skills

Strong organization and attention to detail

Excellent interpersonal and communication abilities

Project management capabilities

Stakeholder management skills

Tools

MS Office suite

Job description

[6-month contract] Senior Executive/Assistant Manager, Human Capital

Please note that this contract is extendable, subject to the assessed fit and performance within the first 6 months.

About the Role

We are seeking a dynamic and detail-oriented HR coordinator to join our team to support our talent acquisition and talent management initiatives.

Key Responsibilities

Recruitment Operations

• Orchestrate end-to-end interview logistics, including candidate interview/chat scheduling, assessment coordination, and venue/room bookings.
• Support the implementation of internship or other recruitment-related programmes/events
• Maintain recruitment data by updating tracking systems with accuracy and timeliness
• Contribute to planning and support for outreach efforts to attract talents
• Identify opportunities for process improvement and implement innovative solutions to streamline processes

Talent Management

• Serve as the first point of contact for inter-agency collaboration on talent management initiatives
• Manage and update talent databases while ensuring data integrity, keeping track of talents who are due for posting
• Coordinate stakeholder meetings and provide comprehensive secretariat support in submission and collation of data
• Assist in the execution of talent development programmes
• Propose engagement and related initiatives to increase engagement between talents and leaders

General Administration

• Maintain and update various HR databases and systems with high accuracy and timeliness
• Process and file HR-related documents according to established procedures
• Support document preparation and compilation for meetings and presentations
• Coordinate team logistics including meeting schedules, room bookings, and administrative supplies
• Handle general enquiries and correspondence in a professional and timely manner
• Support the team in ad-hoc projects and administrative tasks as required

What we are looking for:

Essential attributes

• Strong in organisation and meticulous, with good attention to detail
• Excellent interpersonal and communication abilities
• Proven track record in managing multiple priorities effectively
• Initiative-taking mindset with a drive for continuous improvement, adapting to a dynamic environment.
• Comfortable in operating with ambiguity and incomplete information

Good to have

• Interest and passion for HR work and openness to learn
• Understanding of public sector HR practices and familiarity with Civil Service policies and processes

Experience and Skills

• Previous experience in talent acquisition or HR operations
• Demonstrated ability in event planning and coordination
• Strong project management capabilities
• Experience in process improvement initiatives
• Excellent stakeholder management skills
• Minimum intermediate proficiency in database management and MS Office suite

What We Offer

• Collaborative work environment
• Professional development and robust learning opportunities (e.g. regular learning and knowledge-sharing sessions)
• Cross-functional exposure through inter-agency collaboration and initiatives
• Hybrid work arrangement
• Supportive environment that encourages innovation and continuous learning