4 months Events Coordinator Assistant - Central

Recruit Express Pte Ltd.; Singapore; On-site; SGD 20,000 - 28,000; Part time

Job summary

Recruit Express Pte Ltd. seeks a four-month Events Coordinator Assistant to support central events in Singapore. You will assist with RSVP tracking, guest information and seating, dietary needs, and smooth execution from setup to departure.

The role involves maintaining guest lists, coordinating with vendors, preparing materials, and handling post-event follow-up and documentation.

Qualifications

• Diploma in Events or any field is required.
• Prior events experience is an advantage.

Responsibilities

• Coordinate event logistics including RSVP tracking, guest information, seating arrangements, dietary requirements, door gifts and other event requirements.
• Maintain guest records based on the master list from the Advancement Office including attendance status and accompanying guests.
• Coordinate stakeholder and vendor requirements and ensure details are captured and followed through.
• Assist with preparing event materials and operational documents such as guest profiles, seating plans, run sheets and briefs.
• Support the event team from setup through guest departure.
• Conduct final checks of spaces, seating, AV, and other event logistics.
• Provide hands-on support during registration, guest reception, dinner service, programming and teardown.
• Support post-event follow-up activities and reporting with the Advancement team.

Skills

Event planning

Coordination

Communication

Education

Diploma in Events or any field

Job description

4 months Events Coordinator Assistant - Central

Event Planning & Coordination

• Coordinate event logistics, including RSVP tracking, guest information, seating arrangements, dietary requirements, door gifts, and other event requirements.
• Maintain accurate and up-to‑date guest records based on the master list provided by the Advancement Office, including attendance status, accompanying guests, and other relevant details.
• Support the coordination of stakeholder and vendor requirements, ensuring details are accurately captured and followed through.
• Assist with the preparation of event materials and operational documents, including guest profiles, seating plans, run sheets, administrative briefs, operations plans, and other materials as required.
• Support the event team in the smooth execution of the programme from event setup through to guest departure.
• Conduct final checks of event spaces, registration areas, seating arrangements (including table tents), door gifts, presentation materials (e.g. videos and speeches), audiovisual requirements, and other event logistics.
• Provide hands‑on support throughout the event, including registration, guest reception, dinner service, programme execution, and event teardown.
• Following the event, support the Advancement team with timely and personalised follow‑up activities, including:
• Consolidating attendance and engagement information.
• Tracking and coordinating thank‑you communications.
• Preparing and distributing personalised follow‑up materials, where required.
• Maintaining a post‑event action tracker and following up with internal stakeholders on outstanding commitments and potential opportunities.
• Supporting the reconciliation and closure of outstanding event‑related matters with vendors and internal stakeholders.
• Assisting with other donor stewardship and engagement activities arising from the event, as required.

4 months Events Coordinator Assistant - Central

Singapore | Posted: Sep 07, 2026

Event Planning & Coordination

• Coordinate event logistics, including RSVP tracking, guest information, seating arrangements, dietary requirements, door gifts, and other event requirements.
• Maintain accurate and up-to‑date guest records based on the master list provided by the Advancement Office, including attendance status, accompanying guests, and other relevant details.
• Support the coordination of stakeholder and vendor requirements, ensuring details are accurately captured and followed through.
• Assist with the preparation of event materials and operational documents, including guest profiles, seating plans, run sheets, administrative briefs, operations plans, and other materials as required.
• Support the event team in the smooth execution of the programme from event setup through to guest departure.
• Conduct final checks of event spaces, registration areas, seating arrangements (including table tents), door gifts, presentation materials (e.g. videos and speeches), audiovisual requirements, and other event logistics.
• Provide hands‑on support throughout the event, including registration, guest reception, dinner service, programme execution, and event teardown.
• Following the event, support the Advancement team with timely and personalised follow‑up activities, including:
• Consolidating attendance and engagement information.
• Tracking and coordinating thank‑you communications.
• Preparing and distributing personalised follow‑up materials, where required.
• Maintaining a post‑event action tracker and following up with internal stakeholders on outstanding commitments and potential opportunities.
• Supporting the reconciliation and closure of outstanding event‑related matters with vendors and internal stakeholders.
• Assisting with other donor stewardship and engagement activities arising from the event, as required.

Requirements

• Possess at least a Diploma in Events or any field
• Prior Events experience is an advantage