4 Months Contract Secretary ( Healthcare Govt ) UP 4.2K #HYT

RECRUIT EXPRESS PTE LTD; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading recruitment agency in Singapore is seeking a Secretary to provide administrative support to the Clinical Head of Department in the Anaesthesia Department. This role includes managing schedules, handling correspondence, and assisting medical staff. Candidates should possess a diploma or degree and prior experience in a similar role. Competitive benefits and a dynamic work environment are offered.

Qualifications

• Prior experience as a secretary or in healthcare administration preferred.

Responsibilities

• Maintain Clinical HOD’s diary, confirming appointments.
• Handle administrative duties such as typing and scheduling.
• Answer and screen telephone calls for the HOD.

Skills

Administrative support

Communication

Organizational skills

Education

Diploma/Degree or equivalent qualification

Job description

Overview

The Secretary provides administrative and secretarial support to the Clinical Head of Department (HOD) and medical staff within the Anaesthesia Department, ensuring smooth coordination of departmental operations.

Responsibilities

Specific Duties (80%)

• Maintain Clinical HOD’s diary, confirming appointments, meetings, lectures, and seminars
• Handle administrative duties such as typing, scanning, scheduling, booking meeting rooms, and responding to enquiries
• Answer and screen telephone calls for the HOD and department doctors
• Establish and maintain department filing systems
• Manage incoming and outgoing mail
• Remind HOD on matters of importance and deadlines
• Arrange IT access, name stamps, workstations, and car park access for new staff and visiting consultants
• Provide administrative support to doctors, including HOs, MOs, residents, and medical students
• Draft, compose, and type correspondences and medical documents
• Coordinate with other department administrators on schedules

General Duties (20%)

• Generate monthly rosters for medical staff
• Compile departmental statistics and monthly reports
• Update telephone directories for department doctors
• Assist with claims submission for staff (duty claims, meal allowances, training claims, etc.)
• Support other administrative claims and ad hoc tasks as assigned

Requirements

• Diploma/Degree or equivalent qualification
• Prior experience as a secretary or in healthcare administration preferred

All qualified applicants, please click “APPLY NOW”

Or you may send in your resume to:

Whatsapp: [phone]

Email: [e-mail]

Kimmy Low Yi Ting (Kim) | CEI Registration Number: R23112122

Recruit Express Pte Ltd Company Reg. No. 199601303W | EA LICENCE Number: 99C4599