3 Months junior secretary - up to 3.5K

Recruit Express Pte Ltd.; Singapore; On-site; SGD 30,000 - 60,000; Full time

Job summary

An established industry player is seeking a proactive Administrative Assistant to provide essential support to the Vice President and manage various office functions. This role involves coordinating events, managing office facilities, and ensuring smooth administrative operations. The ideal candidate will have a diploma in any discipline and relevant experience in similar roles. Join a dynamic team where your contributions will enhance workplace efficiency and foster a collaborative environment. This is a fantastic opportunity to grow within a supportive organization that values its employees.

Qualifications

• Minimum diploma in any discipline required.
• Relevant prior experience is necessary.

Responsibilities

• Provide secretarial support to the Vice President.
• Manage office facilities and coordinate events.
• Support training logistics and general administrative functions.

Skills

Secretarial Support

Event Management

Administrative Functions

Vendor Liaison

Education

Diploma in any discipline

Job description

Job Responsibilities

1. Providing secretarial support to the Vice President.
2. Managing and submitting expenses and claims.
3. Event management, including coordinating company events and team-building activities.
4. Generating and executing monthly employee welfare activities.
5. Coordinating events for all affiliated and subsidiary companies.
6. Supporting training logistics, including food catering and sourcing external training rooms when required.
7. Processing invoices for office-related expenses.
8. Collaborating with HR and IT to set up offices and workstations for new hires.
9. Managing office facilities, maintenance, repairs, renovations, refurbishments, workstations, and seating arrangements.
10. Liaising with vendors and building management.
11. Sourcing local and overseas corporate hotels.
12. Conducting site visits to vendors.
13. Supporting general administrative functions.
14. Posting intranet announcements.

Requirements

• Diploma in any discipline (minimum).
• Prior relevant experience is required.

Interested and qualified candidates, please send your application to [e-mail].