25856390 TTS - Senior Executive Assistant - SINGAPORE

CITICORP INVESTMENT BANK (SINGAPORE) LIMITED; Singapore; On-site; USD 50,000 - 90,000; Full time

Job summary

An established industry player is seeking a Senior Executive Assistant to provide comprehensive support to executive-level managers. In this pivotal role, you'll coordinate meetings, manage calendars, and handle travel arrangements, ensuring seamless operations within a dynamic department. Your expertise in office administration and proficiency in Microsoft Office will be essential in preparing materials and expense reports. This position offers a unique opportunity to contribute to a leading financial services organization while fostering your professional growth in a fast-paced environment. If you are detail-oriented and self-motivated, this role is perfect for you.

Qualifications

• Previous office administration experience in a large financial services organization.
• Highly proficient in Microsoft Office with strong communication skills.

Responsibilities

• Supports C16/Managing Director level managers and coordinates meetings.
• Manages travel arrangements and prepares expense reports.
• Trains and guides other administrative staff as needed.

Skills

Microsoft Office

Written Communication

Verbal Communication

Attention to Detail

Self-Motivation

Education

Bachelor's/University degree

Job description

The Senior Executive Assistant provides support to another individual or group of individuals by handling correspondence, managing calendars and appointments, arranging conferences and conference calls, making travel arrangements and providing other administrative tasks.

Responsibilities:

• Directly supports C16/ Managing Director level manager (s) and generally supports an entire department
• Coordinates all aspects of executive level manager appointments, meetings, receptions and conference calls
• May prepare and review materials and correspondence for meetings
• Coordinates travel arrangements; prepare and distribute schedules/agendas for travel
• Prepares, reconciles, and tracks expense reports through Travel and Entertainment Expense system
• Orders supplies and process invoices through Procure to Pay system
• May manage day to day calendar(s) of these senior managers
• Process and follow-up on Virtual Requests
• Assists in ad-hoc reports special projects as needed
• Trains, coaches or guides other administrative staff when required
• Appropriately assess risk when business decisions are made, demonstrating particular consideration for the firm's reputation and safeguarding Citigroup, its clients and assets, by driving compliance with applicable laws, rules and regulations, adhering to Policy, applying sound ethical judgment regarding personal behavior, conduct and business practices, and escalating, managing and reporting control issues with transparency.

Qualifications:

• Previous office administration experience preferably within a large and complex financial services or similar organization
• Highly proficient in Microsoft Office
• Consistently demonstrates clear and concise written and verbal communication skills
• Demonstrated ability to quickly gain command of new systems
• Self-motivated and detail oriented

Education:

• Bachelor's/University degree or equivalent experience