1 Year Contract Business Support Executive (Secretary) *WEST, up to $4600* #HZT

1 Year Contract Business Support Executive (Secretary) *WEST, up to $4600* #HZT

Provide full spectrum of secretarial and administrative support to the VP and General Manager Texture and Healthful Solutions Asia-Pacific, and Singapore-based ERLT, duties including but not limited to:

• Managing daily schedule and calendar.
• Managing travel arrangements including itinerary; visa application; generating expenses claims and managing correspondences with overseas offices, including visiting guests.
• Organize and co-ordinate meetings and video/audio tele-conferences.
• Assist to prepare documents, reports and presentation slides.
• Set-up and maintain filing system.
• Handle incoming mail and other materials.
• Responsible for the full spectrum of the administration functions of the Singapore Office.
• Manage the office facilities including the reception area.
• Greets and sets up workspaces for visitors and guests interfacing with partners to ensure proper access and equipment are assigned.
• Support communication for the Singapore Office.
• Responsible for the maintenance of the Singapore Office.
• Manage hot desks, lockers, car park lots, stationery and pantry needs.
• Identifies opportunities for process improvement and recommends special projects and initiatives related to general business administration.
• Synchronize with administration team to ensure continuous support.

Qualified candidates will have:

• Min Degree in Business Administration or equivalent.
• Work Experience required and/or preferred: minimum 3-4 years working with senior management.
• Other skills (technical or functional) necessary to perform the responsibilities of the position:
• Ability to work in a team.
• Excellent communication skills and able to interact with staff at all levels.
• Resourceful and analytical.
• Able to work with minimal supervision.
• Able to work under pressure.
• High level of discretion and confidentiality.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).