0370 - Executive Assistant [ Construction | Admin | Cost Saving ]

-; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading company in construction seeks an Executive Assistant/PA to support the CEO. This role involves managing the CEO's schedules, assisting with travel and administrative tasks, and coordinating with project teams. Ideal candidates should have experience in the construction field and a proactive attitude towards problem solving.

Qualifications

• Prefer with experience in the construction industry.
• Class 3 driving license required.
• Willingness to travel overseas for work.

Responsibilities

• Manage the CEO's calendar and coordinate meetings.
• Support office operations and maintain equipment.
• Assist in project tracking and provide industry-specific support.

Skills

Time Management

Communication

Confidentiality

Initiative

Problem Solving

Job description

Executive Assistant / PA to CEO

Working days: Monday - Friday
Official Hours: 9am - 9pm (12 hours activation hours, 6pm - 9pm standby)
In-Office hours: 9am-6pm
Salary: $3800 - $4500 + AWS + Performance Bonus
Office Location: Bukit Batok

Requirements

• Prefer with some experience working in the construction industry
• Class 3 driving license
• Willing to travel overseas when required - with fully reimbursed travelling opportunities for work (USA, China, Malaysia, Indonesia, Europe)

Responsibilities:

Personal Assistance

• Manage the CEO's calendar, schedule meetings, and coordinate internal/external appointments and conference calls.
• Serve as the main point of contact between the CEO and stakeholders, maintaining professionalism and discretion at all times.
• Attend to personal errands and administrative tasks as required by the CEO
• Maintain confidentiality and demonstrate sound judgment in handling sensitive matters.
• Handle all travel arrangements, including flight bookings, hotel accommodations, visa applications, and transportation logistics.
• Prepare and compile documents, presentations, meeting materials, and reports; ensure the Director is well-prepared for all engagements.

Office Administration

• Support in enforcing and updating office policies, procedures, and administrative systems.
• Ensure smooth day-to-day operations of the office, including maintenance of office equipment and coordination with service vendors.
• Assist in planning and executing company events, meetings, and celebrations.

Industry-Specific Support (Construction)

• Liaise with project teams and site personnel on behalf of the CEO when required.
• Track construction project updates, deadlines, and key milestones to support the CEO's awareness and decision-making.
• Preferably have prior experience in the construction or related industries to understand industry terminology and workflows.

Ad Hoc Tasks & Strategic Support

• Take initiative to anticipate the CEO's needs and proactively resolve potential issues.
• Undertake special projects or assignments, including basic research, data consolidation, or cost-saving proposals related to office and operational efficiency.

Chew Xing Shan Reg No: R22107044

The Supreme HR Advisory Pte Ltd EA No: 14C7279

WhatsApp: [phone] [Shannon]