Senior PA for Pharma Sciences Leaders | Global Admin

AstraZeneca; Göteborgs kommun; On-site; SEK 420,000 - 540,000; Full time

Job summary

AstraZeneca seeks an experienced Personal Assistant to support Senior Managers within Pharmaceutical Sciences at our Gothenburg site. You will manage complex calendars, coordinate virtual and in-person meetings across time zones, and handle travel, expenses, purchasing, and onboarding activities for new hires.

The role emphasizes collaboration across teams, handling sensitive information with discretion, and driving efficient operations.

Qualifications

• Openness to AI adoption and willingness to use AI tools to improve efficiency, collaboration and ways of working.
• Excellent organisational skills, with the ability to manage multiple projects and tasks simultaneously, identify priorities and ensure work is completed accurately and on time.
• Ability to provide a high-quality, professional support service and work independently with limited day-to-day direction.
• Strong relationship-building skills, with the ability to establish and maintain professional networks across administrative teams and cross-functional groups.
• A flexible and collaborative approach, working with other administrators in Pharmaceutical Sciences to share tasks and balance workload across the team.
• A proactive mindset, with the confidence to challenge the status quo, look beyond the immediate role and identify opportunities to improve ways of working.
• Experience handling sensitive information confidentially and with discretion.
• Excellent written and verbal communication skills in both English and Swedish.

Responsibilities

• Provide PA support to two or more Pharmaceutical Sciences senior leaders, including complex calendar management, scheduling and coordinating virtual and face-to-face meetings, prioritising calendar conflicts and coordinating across multiple international time zones.
• Arrange domestic and international travel, including multi-location itineraries, and manage accurate and timely expense reporting.
• Manage purchasing and invoicing activities, including vendor creation, raising purchase orders in Coupa and tracking payments through to completion.
• Maintain and develop expertise in relevant IT, travel booking and communication systems, and coach colleagues where appropriate.
• Coordinate candidate interviews and support onboarding activities for new hires.
• Manage the MYTIME compliance follow-up process, ensuring timely coordination and completion of required actions.
• Support RBU processes, providing administrative coordination and assistance as needed.
• Support and track PhSci collaborations/grants, helping to set up PO's, manage spend and communication with internal and external stakeholders.
• Lead or contribute to special projects and take on other duties as required.
• Set up and maintain Microsoft Teams folders and file structures for new projects, ensuring clear organisation, appropriate access permissions and effective collaboration from project initiation.

Skills

AI adoption

Organisational skills

Independent work

Relationship building

Collaboration

Proactive mindset

Confidentiality

Bilingual English/Swedish

Job description

AstraZeneca seeks an experienced Personal Assistant to support Senior Managers within Pharmaceutical Sciences at our Gothenburg site. You will manage complex calendars, coordinate virtual and in-person meetings across time zones, and handle travel, expenses, purchasing, and onboarding activities for new hires.

The role emphasizes collaboration across teams, handling sensitive information with discretion, and driving efficient operations.