Recruitment Coordinator

Lyten; Västerås kommun; On-site; SEK 420,000 - 540,000; Full time

Job summary

Lyten is seeking a Recruitment Coordinator to join its Talent Acquisition team. This role supports the recruiting process, ensuring an efficient candidate experience and smooth coordination with hiring managers across multiple steps.

The role emphasizes GDPR compliance, accurate data handling in Workday, and driving continuous improvements in recruitment and onboarding practices within a fast-paced environment.

Qualifications

• Bachelor's Degree and at least 2 years of experience in HR/interview coordination.
• 2+ years coordinating interviews in an HRIS and with multiple departments.
• Strong communication skills in English; Swedish is preferred.

Responsibilities

• Collaborate with the recruiting team and hiring managers to manage complex candidate interviews.
• Serve as the first point of contact for a strong candidate experience during the recruitment process.
• Coordinate and conduct reference checks by phone and email with candidate consent.
• Manage the offer process including validations, approvals, and sending offers.
• Oversee background checks per GDPR and Swedish data protection rules and track completion.
• Maintain data integrity in the ATS/HRIS (Workday) and career pages, ensuring GDPR compliance.
• Identify and drive process improvements in recruiting and onboarding.
• Coordinate LMS onboarding activities and training module tracking.
• Build tracking tools in Excel and keep sheets updated.
• Lead recruiting projects, employer branding, sourcing blitzes, and talent outreach.

Skills

Excel expertise

Interview coordination

Stakeholder management

English comms

Swedish knowledge

Education

Bachelor's degree

Tools

Workday

Job description

Lyten is leading an industrial revolution through Lyten 3D Graphene™, a breakthrough supermaterial unlocking a new generation of products - from lithium-sulfur batteries and energy storage systems to concrete admixtures, lightweight composites, and next-generation sensors that are revolutionizing industries. Together, these innovations are making a massive global improvement and driving real-world impact across energy, mobility, construction, and defense.

At Lyten, we believe the most meaningful careers begin with purpose - and with people who want to make a difference. We're not just developing advanced supermaterials - we're about to change the world as we know it, reshaping how energy is stored, how products are built, and how progress is made.

We're entering an exciting growth phase, scaling production across the U.S. and Europe and expanding our team of engineers, scientists, and innovators.

About The Role

We are seeking a dynamic Recruitment Coordinator to join our Talent Acquisition team. This role is instrumental in supporting our recruiting team by managing the administrative aspects of the recruitment process to ensure an efficient and exceptional experience for both our candidates and hiring teams. This role requires a highly organized, energetic, and detail-oriented individual who can manage multiple tasks in a fast-paced environment.

The Role

• Work collaboratively with the recruiting team and hiring managers to manage complex candidate interviews.
• Be the first point of contact for delivering a strong candidate experience throughout the recruiting process, including meeting candidates for onsite interviews, keeping the interview schedule on track, and troubleshooting issues that arise on interview day.
• Coordinate and conduct reference checks by phone and email, with the candidate's informed consent, and drive the process to completion in line with GDPR data-handling requirements.
• Manage the offer process, including validating offer details, obtaining approvals, creating and sending offers, and tracking completion dates at every stage. Escalate any delays in the offer process.
• Manage the background check process in accordance with Swedish data protection law: initiate only those checks that are legally permitted and job-relevant, obtain candidate consent, follow up and track checks to completion, and convey results and any follow-up actions. Escalate delays as needed.
• Support pre-hire background checks in a manner consistent with GDPR and Swedish data protection requirements, limiting data collected and retained to what is proportionate and job-relevant.
• Manage, quality-check, and maintain data integrity in the ATS/HRIS (Workday), job postings, and career pages across social media and other outlets, ensuring candidate personal data is handled in line with GDPR.
• Help identify and drive continuous process improvements in recruiting and onboarding to increase efficiency.
• Coordinate LMS (Learning Management System) activities related to onboarding, including assigning training modules, tracking completion, and troubleshooting access issues for new hires, in line with GDPR data-handling requirements for employee records.
• Build out tracking tools in excel and ensuring that tracking sheets are updated accordingly.
• Help manage and drive recruiting projects and programs, including employer branding initiatives, sourcing blitzes, and talent outreach/events.

What You'll Bring

Required Qualifications

• Bachelor's Degree and minimum of 2 years of experience or equivalent experience
• Min 2 years of experience with interview coordination in an HRIS.
• Min 2 years of experience working with hiring managers and different departments to set up interviews.
• Deep excel know-how with the ability to build excel files with connections
• In practice experience working in Workday as recruitment tool (scheduling interviews, moving candidates through WD etc.)
• Excellent communication skills in English, also Swedish is preferred

Preferred Qualifications

• Exceptional communication skills, both written and verbal.
• Should be able to work at a fast pace but also be very detail oriented and have a keen eye for auditing information.
• Should have a very strong aptitude for learning new processes and technology.
• Ability to manage time effectively and efficiently and have the drive to see tasks and projects to successful completion.
• Ability to juggle shifting priorities, schedules, and last-minute changes while maintaining composure.
• Should be a problem solver and a solution provider.
• A sense of humor. We are building a fun and cohesive group who functions well as a team. Our inclusive team dynamic will only be enhanced by your positive attitude!

Why Work at Lyten

At Lyten, you'll be part of a team that’s redefining what's possible in energy, materials, and manufacturing. We're not just imagining the future - we're building it today with breakthrough technologies that are changing how products are made and how industries innovate.

Our people are the heart of that mission. From world-class scientists and engineers to creative problem-solvers in operations, manufacturing, and commercialization, every member of the Lyten team plays a role in turning bold ideas into real-world impact. We believe that the best work happens when you're doing great things in the world - with people you like. Collaboration, curiosity, and a shared sense of purpose drive everything we do.

What You'll Find at Lyten

• A mission that matters: Contribute directly to solving complex challenges in energy, mobility, and materials innovation.
• Cutting-edge innovation: Work on technologies at the intersection of materials science, energy storage, and advanced manufacturing that strengthen energy security and local supply chains.
• Extraordinary people: Join a team of talented, friendly, and down-to-earth innovators who support, challenge, and inspire one another every day.
• Teamwork and culture: Experience a workplace built on trust, respect, and shared success - where collaboration fuels breakthroughs and everyone's ideas are heard.
• Global impact: Help scale new materials and energy solutions that reinforce industrial resilience across the U.S. and Europe.
• Career growth: Be part of a fast-moving company entering a commercial growth phase, with opportunities to lead, learn, and make your mark.
• Purpose-driven values: Thrive in an environment that celebrates ingenuity, optimism, and meaningful progress - together.

Lyten offers the opportunity to do the most important work of your career - helping build the technologies that will power the next century of innovation.

Join us, and help transform industries, communities, and the planet with friends who share your drive to make a difference.