Project Coordinator

Coalition Clean Baltic; Sweden; Hybrid; SEK 31,500 - 38,500; Full time

Job summary

Coalition Clean Baltic is looking for a full-time Project Coordinator to implement the EU LIFE QuietWaters Project. This position requires effective collaboration with project partners and stakeholders to reduce underwater noise pollution in the Baltic Sea.

The ideal candidate should have experience in international project administration, event management, and strong communication skills. The contract involves a salary starting from 35,000 SEK and requires flexibility for travel within the Baltic Sea Region.

Qualifications

• Qualification in administration of projects funded by EU LIFE Programme.
• Experience in multicultural environments.
• Excellent proficiency in spoken and written English.
• Knowledge of environmental policies, preferably in the NGO sector.

Responsibilities

• Schedule meetings, prepare agendas, and distribute meeting minutes.
• Support Project Manager with bookkeeping and compliance documentation.
• Organise project events and stakeholder meetings.
• Coordinate post-event evaluation and feedback collection.
• Implement risk assessments and mitigation activities.

Skills

Administration of international projects funded by EU LIFE Programme

Event organization

Communication tools and channels

Knowledge of environmental policies

Proficiency in English

Job description

Coalition Clean Baltic – CCB is a politically independent network, uniting 28 environmental NGOs, as well as partners and experts from 11 countries surrounding the Baltic Sea, promoting the protection and improvement of the Baltic environment and its natural resources. CCB Secretariat is based in Uppsala, Sweden.

CCB is recruiting a full-time Project Coordinator to play an important administrative role in implementing the EU LIFE QuietWaters Project (Towards regionally coordinated actions to reduce underwater noise emissions from existing and future recreational crafts in the Baltic Sea), for the period 1 September 2026 - 31 August 2030.

QuietWaters aims to address the reduction of underwater noise pollution from existing and future recreational crafts in the Baltic Sea. Through baseline assessments, pilot studies, stakeholder engagement, policy support, capacity building and awareness raising activities, the project will contribute to the EU's efforts to achieve Good Environmental Status in its marine waters. Moreover, it will pave the way for a quieter, healthier Baltic marine environment, supporting the regional objectives of the HELCOM Baltic Sea Action Plan (BSAP) and the Regional Action Plan on Underwater Noise (RAP).

You will work closely with the CCB Project Manager and project partners in Sweden and beyond on different topic-wise issues to ensure effective implementation of the project. You will also be able to support the development and coordination of CCB’s strategic and thematic plans and their effective implementation.

Primary tasks and responsibilities

• Schedule meetings, prepare agendas, take meeting minutes and distribute them with project partners
• Collect data from project partners and aid in reporting process of the project
• Support Project Manager and Financial Manager with bookeeping of the project, audit processes, and compliance documentation
• Organise project events and workshops as well as stakeholder meetings (including registration, venues, catering, travel and logistics)
• Coordinate any post-event evaluation or feedback collection
• Implement green procurement of the project and produce a Green Project Management Handbook
• Support monitoring and evaluation processes
• Support communication activities of the project including drafting communications and newsletters as well as the development of summary annual reports and a final report of the project
• Support implementation of risk assessments and mitigation activities

In addition, you will support the Project Manager to

• Communicate and report to Financial Manager and Executive Secretary about project progress, issues and achievements
• Communicate with and handle requests from project funders
• Implement obligations under the project´s Grant Agreement together with Financial Manager
• Implement management strategy defined in project´s work plan and consortium agreement
• Facilitate collaboration among project partners and moderate consortium meetings
• Handle any consortium changes/issues
• Follow progress of project implementation according to Work Plan and budget - monitor progress against objectives and KPIs
• Ensure proper reporting and track of deliverables and deadlines, including co-funding projects
• Represent and communicate project progress in relevant fora (e.g. EU, ASCOBANS, HELCOM, EUSBSR)
• Pursue collaboration with sister projects
• Implement risk assessment of the project (identify risks, develop specific risk assessments and implement mitigations according to Consortium Agreement and Grant Agreement)

We are seeking candidates with:

• Qualification and competence in administration of international projects funded by EU LIFE Programme
• Previous experience in similar positions, e.g. working in multicultural environment, as well as competences in events organization and green procurement
• Skills and experience in communication tools and channels, e.g. newsletter tool
• EU citizenship or at least residence and work permit in order to travel for work purposes
• Excellent proficiency in spoken and written English
• Knowledge of global, EU and regional environmental policies, preferably in the NGO sector

We would also welcome interest from candidates who have been working in wider/non-marine environmental policy areas, if they can demonstrate relevant skills and knowledge.

Desirable skills

Experience of working for a non-profit organization is a merit.

Working knowledge of any other language common in the Baltic Sea area, including Swedish (preferably), Danish, Finnish, German, Polish, Latvian, Lithuanian, and Estonian.

If you are an adaptable, people-oriented and solutions-focused professional with advocacy or campaigning expertise, a positive disposition, a passion for environmental conservation, vibrant team spirit and a can-do attitude, we’d love to hear from you!

Contract Terms

• Salary: Salary comparable to NGO staff in Sweden and in accordance with the Collective Agreements of the respective unions. Starting level 35,000 SEK gross, subject to adjustment depending on experience and annual increase.
• Location: Preferably in Sweden or willing to move to. Work from Uppsala or Stockholm is desired. Several joint offline events for the whole Secretariat staff and CCB Council expected per year in Sweden.
• Travel: Candidates should be flexible to travel as required for meetings and events – mostly within the Baltic Sea Region. You may need to be able to participate in occasional events on weekends.
• Contract type: Project-based position with 6-month probation period.
• Starting time: Preferably, latest on 1 September 2026, depending on availability of the chosen candidate.

In the application and hiring process, CCB will not discriminate against any individual based on race, colour, sex, language, religion, national or social origin, property, disability, age, family status, sexual orientation and gender identity, economic and social situation.