Office Manager

Nordiska; Stockholms kommun; On-site; SEK 420,000 - 560,000; Full time

Job summary

Nordiska is seeking an Office Manager to keep the Stockholm office running smoothly and create a welcoming, well-organised workplace. You will be the key contact for colleagues, visitors and suppliers, handling mail, coordinating services and maintaining a high standard of facilities.

Typical hours are Monday to Friday, 08:00–17:00. You bring experience in service, hospitality or office coordination, a strong service mindset and a proven ability to manage multiple tasks with discretion and a

Qualifications

• Previous professional experience in service, hospitality, reception or similar.
• Strong attention to detail and ability to manage daily office operations.
• Structured, proactive and able to adapt to changing priorities.
• Fluent in Swedish and English, both written and spoken.
• Proficient with Microsoft Office suite.

Responsibilities

• Welcome external visitors and manage incoming and outgoing mail.
• Coordinate with suppliers and manage service agreements.
• Order office supplies and arrange coffee, lunches and refreshments.
• Prepare for meetings and events, including Friday breakfasts.
• Arrange travel and hotel bookings as needed.
• Keep the office tidy, presentable and well stocked, including meeting rooms, kitchens and restrooms.
• Provide practical, on-site assistance to the IT team when needed.

Skills

Attention to detail

Structured approach

Initiative

Independent work

Interpersonal skills

Fluency in Swedish & English

Education

Upper secondary education

Tools

Microsoft Office

Job description

Bank at core, innovation at heart

Nordiska is a bank offering a complete range of financial services, allowing us to tailor solutions to each customer while simultaneously enabling them to gain access to advanced financial technology. Part of our offering is our Embedded platform, enabling enterprise partners across Europe to seamlessly integrate financial services – including saving, lending, and payments – into innovative product offerings. Additionally, we provide corporate and real estate financing, as well as sustainable savings with a government-backed deposit guarantee.

Working at Nordiska

Since our founding, we have been committed to driving innovation and creating meaningful impact. We work towards an ambitious vision and goals, backed up by our history of successfully delivering high-quality results and sustainable growth.

Historically and going forward, the people working at Nordiska are what enables our success. We balance our professional environment with an entrepreneurial mindset, always acting with honesty and responsibility, to build long-term trust among customers, partners and employees.

About the Role

As our Office Manager, you will play a central role in keeping our Stockholm office running smoothly and creating a welcoming, well-organised workplace. As a key point of contact for colleagues, visitors and suppliers, you will handle a variety of practical tasks and help ensure a high standard of service throughout the office.

Working hours: Monday to Friday, 08:00–17:00.

In the role, you will:

• Welcome external visitors and manage incoming and outgoing mail.
• Coordinate with suppliers and manage service agreements.
• Order office supplies and arrange coffee, lunches and refreshments.
• Prepare for meetings and events, including our Friday breakfasts.
• Arrange travel and hotel bookings as needed.
• Keep the office tidy, presentable and well stocked, including meeting rooms, kitchens and restrooms.
• Provide practical, on-site assistance to the IT team when needed.

Your Professional Profile

You bring previous work experience in service, hospitality, office coordination or a similar field, ideally within banking or financial services. You have a strong service mindset and an excellent eye for detail, taking pride in everything from a well-prepared meeting room to a warm welcome for visitors. Structured and proactive, you adapt to changing priorities, anticipate needs and follow tasks through to completion. You combine professionalism and discretion with a friendly approach and feel confident taking ownership and building positive relationships.

We believe that you have:

• Previous professional experience in a similar role or in service, hospitality, reception or another relevant field.
• Strong attention to detail and the ability to maintain an overview of daily office operations.
• A structured approach and the ability to deliver high-quality service.
• The ability to work independently, anticipate needs and follow tasks through to completion.
• Confidence in taking initiative, coordinating activities and moving things forward.Strong interpersonal skills and the ability to build positive relationships with colleagues, visitors and suppliers.
• Fluency in Swedish and English, both written and spoken.
• Completed upper secondary education and very good proficiency in Microsoft Office.

We are looking for someone who can draw on previous workplace experience to take ownership of the role and confidently handle the practical demands of a busy office.

Previous experience in banking or financial services is an advantage.

For questions about the role and or more information, you are warmly welcome to contact Lydia Cezar at [e-mail].