Office Manager

Boliden; Stockholms kommun; On-site; SEK 520,000 - 680,000; Full time

Job summary

Boliden is seeking an Office Manager for its Stockholm head office to create a welcoming, professional workplace and ensure smooth daily operations. You will manage two receptionists and collaborate with a wide range of stakeholders across the organization.

Required are strong organizational skills, service mindset, and proficiency in Swedish and English. Prior experience with health and safety, fire safety, and office relocations is meritorious.

Qualifications

• Experience leading reception or office teams is preferred.
• Strong organizational and planning skills are essential.
• Excellent communication and stakeholder management abilities.
• Bilingual Swedish and English is required.

Responsibilities

• Oversee day-to-day operations of the Stockholm office and reception area.
• Manage and develop two Receptionists, including performance and salary reviews.
• Coordinate access control, alarms, visitor management, and vendor relations.
• Coordinate fire safety, safety procedures, and BeSafe initiatives.
• Lead office relocation projects and workplace improvements with external partners.
• Plan employee engagement activities and office events.
• Administer office budgets, invoices, and cost controls.

Skills

Leadership

People management

Organization

Planning

Communication

Swedish language

English language

Tools

Office management software

Job description

locationsStockholmStockholmtime typeFull timeposted onPosted 2 Days Agotime left to applyEnd Date: October 19, 2026 (17 days left to apply)job requisition idJOB_015625Boliden is a high-tech metals company with its own mines and smelters that works long-term to guarantee society's access to base and precious metals. For a century, our work has been part of the value chains that have shaped modern society. At Boliden, we know that the metals we mine and make available will continue to play a crucial role in the future – what matters is how we produce them. Become a part of us and drive change for generations to come.Your opportunityAs Office Manager for our Stockholm head office, you will play a key role in creating a professional, welcoming, and engaging workplace experience. You are instrumental in fostering an environment where employees enjoy coming to the office, collaborating with colleagues, and performing at their best.You are the person who ensures the office runs smoothly every day and that the right conditions are in place for employees, visitors, and business operations. Working independently, you build strong relationships across the organization and serve as a trusted point of contact for a wide range of stakeholders. You are equally comfortable handling strategic initiatives and rolling up your sleeves to solve day-to-day operational challenges. No task is too small, and you take pride in ensuring that everything runs smoothly.Who you will work withAs Office Manager, you will be responsible for the day-to-day operations of our Stockholm head office and play a key role in creating a professional, safe, and welcoming workplace for both employees and visitors. You will report to the Executive Assistant to the CEO, have direct people management responsibility for two Receptionists, and work closely with a wide range of functions across the organization.What you will doThe role combines operational excellence with strategic thinking and is ideal for someone who enjoys creating structure, driving improvements, and delivering a first-class workplace experience. You are comfortable navigating both daily operational needs and larger initiatives that contribute to the continued development of our office environment.Key responsibilities:Daily OperationsOversee the day-to-day operations of the Stockholm office and reception area.Manage and develop two Receptionists, including performance reviews, salary reviews, and workforce planning.Suppliers & VendorsManage access control systems, locks, alarms, and visitor management processes.Serve as the main point of contact for among others, the landlord, cleaning company, security provider, waste management services, plant care provider and coffee supplier.Manage supplier relationships, contracts, and procurement of office services and supplies, including cleaning services, office materials, coffee, plants, and temporary staffing.Health, Safety & Workplace EnvironmentAs Fire Safety Coordinator you are responsible for coordinating and overseeing the organization's fire safety activities such as fire drills, safety procedures, safety briefings, and employee training.Represent the office in the Work Environment Committee and coordinate annual BeSafe activities and initiatives.Projects & Workplace DevelopmentAct as the primary internal contact for office relocation and workplace improvement initiatives, coordinating efforts with external project managers, suppliers, and internal stakeholders to ensure smooth communication and successful implementation.Culture & EventsPlan and coordinate employee engagement initiatives as wells as workplace activities such as Office Meetings, outdoor exercise activities, after works, and holiday celebrations, to foster a positive and engaging office environment.Welcome new employees by coordinating workplace, equipment, company merchandise, and office onboarding activities.AdministrationManage office budgets, oversee invoice processing, and ensure effective cost control and financial administration for office-related services and activities.A variety of administrative tasks to support day-to-day operations.What you bringWe are looking for a service-minded and relationship-oriented professional who enjoys creating a welcoming and engaging workplace environment. You are a confident leader who enables others to thrive and perform at their best, while building strong relationships across the organization.You are highly organized and structured, with strong planning and coordination skills and the ability to prioritize multiple tasks in a dynamic environment. Self-motivated and proactive, you take ownership of your work, identify opportunities for improvement, and approach challenges with a solution-oriented and hands-on mindset.You are comfortable working at a fast pace with many stakeholders and competing priorities, while maintaining a high level of attention to detail. Most importantly, you are passionate about creating a positive office culture and delivering an exceptional workplace experience.Professional proficiency in Swedish and English, both written and spoken, is required.Meritorious:Experience in project management.Experience in health and safety, fire safety, or security-related matters.Experience with office relocations or workplace improvement initiatives.We hire based on experience, knowledge and personality, but also potential. If you’re passionate and eager to learn, we’d love to hear from you, also if you don’t meet every requirement.Why work with usAt Boliden, we believe in promoting a workplace where care, courage, and responsibility are central to everything we do. We offer a workplace where we believe in collaboration and where what you contribute will have a direct impact on future generations. We are a company made up of responsible and creative people all working towards the same vision; to become the most sustainable and respected metal supplier in the world.Apply today to be part of something truly meaningful!At Boliden, diversity and inclusion are drivers of innovation. We know that different perspectives and experiences strengthen us and help us stay at the forefront of an important and exciting industry. Therefore, we encourage applications from people with diverse backgrounds and viewpoints. Together, we build a workplace where everyone can feel safe and inspired to reach their full potential.Want to know more about the position? Contact hiring manager, Frida Åsander, [e-mail] about the application are answered by our Talent Acquisition Partner, Pernilla Åkerblom, [e-mail], [phone].For union information, please contact Mats Lindblom, SACO, [phone], Andreas Mårtensson, Unionen, [phone] or Peter Markström, Ledarna, [phone].We welcome your application no later than October 18, 2026As part of Boliden’s qualitative recruitment efforts and systematic safety work, background checks will be included in the recruitment process.If you are a representative of a recruiting company, please refrain from contacting us about this advertisement. We appreciate your consideration.-Important! If you are a current employee within Boliden you shouldn't complete the application at this site, please log on to your Workday account