Office Coordinator & Executive Assistant

Candela Electric Speed Boat; Stockholms kommun; On-site; SEK 600 000 - 800 000; Full time

Job summary

A leading electric vessel manufacturer in Sweden is seeking an Office Coordinator & Executive Assistant. You will manage office operations, support senior management, and contribute to a positive workplace culture. Ideal candidates have experience in office management, strong communication skills, and attention to detail. Join a diverse team committed to revolutionizing waterborne transport.

Benefits

Opportunity to work with cutting-edge technology

Collaborative and diverse team

Team bonding activities and events

Qualifications

• Experience in coordinating office operations and events.
• Ability to manage executive calendars and administrative tasks.
• Knowledge of office equipment troubleshooting.

Responsibilities

• Oversee day-to-day office and facilities operations.
• Provide administrative support to senior management.
• Coordinate office events for employee experience.

Skills

Service-oriented mindset

Problem-solving

Attention to detail

Time management

Clear communication

Fluent English

Education

Proven experience in office management or service/hospitality

Previous experience as Executive Assistant

Tools

Microsoft Office Suite

Office management software

Job description

Want to shape the future of waterborne transport and join a world-class team?

Candela is the global leader in electric hydrofoil vessels. Since 2014, we’ve gone from building our first premium electric speedboat in a small Stockholm workshop to delivering game‑changing vessels around the globe. The Candela P-12 is our latest innovation‑ the world’s first electric hydrofoil ferry is not just operating in Stockholm, but now attracting orders from around the world.

Our boats “fly” thanks to computer‑guided underwater wings under the hull made out of lightweight carbon fiber. The wings lift the vessel above the water, which results in cutting energy use by up to 80%, while offering zero emissions and a far better passenger experience than traditional diesel vessels.

And that’s exactly why we do this. Our mission is clear: to speed up the transition to fossil fuel‑free lakes and oceans.

You can be part of the amazing team in Candela now! We are looking for an Office Coordinator & Executive Assistant to support Candela’s future growth ambitions.

The Role

The role is approximately 50% Coordinator and 50% Executive Assistant, with the balance subject to adjustment based on evolving needs.

You’ll make sure that our workplace is well‑maintained and that our teams have everything they need at the office to thrive. You have succeeded when employees boast about how great it is to be at the office – fridges are full, the office is clean, machines are working and guests say “wow” when they enter our office. You will keep a constant eye on the fengshui, coordinate incoming logistics and vendors, and ensure that our office in Frihamnen runs smoothly, efficiently, and with great energy.

You will also support the CEO and/or remaining management team by managing calendars, coordinating meetings, preparing materials, handling administrative workflows, and ensuring smooth and timely internal communication.

Your core responsibilities will include:

50% Office & Facilities

• Overseeing day‑to‑day office and facilities operations.
• Managing office supplies, orders of groceries and vendor contracts.
• Coordinating office events, breakfasts and catering, ensuring a great on‑site experience for both employees and visitors.
• Maintaining office efficiency by planning and implementing office systems, layouts, and equipment procurement as needed.
• Serving as the primary point of contact for office vendors, contractors, and service providers, ensuring timely and cost‑effective delivery of services.
• Assisting in the onboarding process for new employees, including coordinating orientation sessions and preparing workspaces.
• Coordinating staff requests.
• Driving between sites for errands and internal deliveries.
• Contributing to a positive and collaborative work culture.

50% Executive Assistant

• Providing administrative support to senior management, including calendar management, travel arrangements, meeting preparation, and correspondence.
• Coordinating and preparing internal communication and preparations.
• Handling sensitive and confidential information with discretion and professionalism.
• Supporting ad hoc administrative tasks, documentation, and follow‑up for the CEO and/or leadership team.

What are we looking for?

• Strong service‑mindful attitude with a focus on supporting others effectively.
• A doer who rolls up your sleeves to solve problems.
• A person who takes pride in keeping things tidy and orderly with attention to details.
• Ability to organize, prioritize tasks and meet deadlines.
• Independent in a fast‑paced environment with little instructions.
• Clear and timely communication with diverse internal and external stakeholders.
• Fluent in English, both spoken and written.

Qualifications

• Proven experience in office management or service/hospitality.
• Previous experience as Executive Assistant.
• Knowledge of office and kitchen equipment with the ability to troubleshoot common issues.
• Vendor & supplier management experience and clear sense of how to communicate effectively with diverse stakeholders.
• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and office management software.

It would be preferred if you:

• Experience from handling workplace IT is a plus.

Form of employment: This is a fixed‑term role for 11 months, 100% (särskild visstidsanställning).

Start date: January 2026

Location/base: Frihamnen (sometimes Rotebro, if needed)

Team: HR

Why people love working at Candela?

At Candela, we’re not just building electric vessels – we’re creating a whole new category of clean, efficient waterborne transport. You get the chance to work with cutting‑edge technology, solving complex challenges, and seeing the results in action – sometimes literally, when we organize test rides for our newcomers! We’re a diverse and ambitious team of over 50 nationalities, united by a revolutionary spirit and kindness. That means we work hard, but always with humility and while having fun – whether it’s solving a manufacturing challenge, improving processes, or cheering each other on during Candela Months, our year‑round calendar of bonding activities and events.

We’re office‑first but not office‑only. We believe collaboration is most powerful when we build together, in person – but we also trust our team to work in ways that fit their life. At Candela, you’ll find a place where bold ideas are welcomed, great people are celebrated, and the ride is just as important as the destination.

We welcome the opportunity to meet you!