Healthcare Scheduling & Workforce Optimizer

Neko Health; Stockholms kommun; On-site; SEK 420,000 - 540,000; Full time

Job summary

Neko Health is seeking a Workforce Coordinator to keep Swedish clinics staffed with accurate bi-weekly and monthly rosters and to maintain schedules in the workforce management system. You will collaborate with clinic leads on coverage and labour metrics, ensuring timely changes and efficient operations.

The role requires strong Excel skills and experience with WFMS like Quinyx, Deputy or UKG, plus excellent English communication to support multi-site healthcare operations.

Qualifications

• > Experience in scheduling/rota coordination, clinic operations, or workforce administration.
• <br> > Comfortable in Excel: filters, lookups, pivot basics, conditional formatting; able to analyse CSVs and spot anomalies.
• <br> Hands-on experience with a WFMS/scheduling system (e.g. Quinyx, Deputy, UKG, Rotageek) or a strong appetite to learn one fast.
• <br> Excellent written and verbal communication skills in English.
• <br> Demonstrated ownership of detail-heavy, deadline-driven admin work.

Responsibilities

• Own accurate, on-time bi-weekly/monthly rota publication for all assigned Swedish clinics, with late changes, swaps, and backfills handled without service disruption.
• Establish daily tracking of open shifts and coverage gaps across assigned clinics, with escalation to bank pools and agency partners triggered before gaps affect throughput.
• Administer Quinyx (locations, roles, templates, policies, leave rules) for assigned clinics and configure at least one automation that measurably reduces manual admin time.
• Deliver a reliable weekly staffing pack (coverage %, overtime, additional hours, tardiness, utilisation, variance vs plan) that clinic and market leadership use to make staffing decisions.
• Reduce payroll queries and adjustments through cleaner timesheet reconciliation and consistent HRIS-to-payroll data flow.

Skills

Scheduling/rota coordination

Excel

WFMS tooling

English communication

Attention to detail

Tools

Quinyx

Deputy

UKG

Job description

Neko Health is seeking a Workforce Coordinator to keep Swedish clinics staffed with accurate bi-weekly and monthly rosters and to maintain schedules in the workforce management system. You will collaborate with clinic leads on coverage and labour metrics, ensuring timely changes and efficient operations.

The role requires strong Excel skills and experience with WFMS like Quinyx, Deputy or UKG, plus excellent English communication to support multi-site healthcare operations.