Executive assistant till vår kund

Inhouse AB; Stockholms kommun; On-site; SEK 400 000 - 600 000; Full time

Job summary

A leading consulting firm in Stockholm is looking for a driven Executive Assistant to support executives. The ideal candidate will have a proactive mindset, strong organizational skills, and previous experience in a similar role. Responsibilities include managing calendars, organizing meetings, and promoting efficiency through digital tools. Fluency in English and Swedish is essential for effective communication within a global business environment.

Qualifications

• Experience as an Executive Assistant for a high-level management position.
• Ability to handle confidential information with high integrity.
• Fluency in English and Swedish.

Responsibilities

• Manage calendars and documentation.
• Organize events and expenses.
• Support in structuring larger meetings.
• Drive improvements and efficiency with digital tools.

Skills

Proactive communication

Time management

Problem solving

Tech-savvy

Flexibility

Tools

Office 365

Digital tools

Job description

Right now, we’re looking for a driven, curious and resourceful Executive Assistants – people who proactively support and who truly finds a passion in organizing, coordinating and multitasking right in the center of a global, dynamic and industry leading business.

In this role, you’re the important right-hand for your executive. You offer a supportive and structured partnership and make the everyday business life of both of them as smooth and easy as possible by acting as gate-keeper and maintaining an optimized office setup.

You take lead in your assignments and keep track on the smallest details - always with the bigger picture in mind - as you make sure that everything is in place and that your executives knows where to go, who to meet, what to do and what needs to be prepared.

Naturally, you manage various administrative tasks, such as:

• Calendars.
• Documentation.
• Events and expenses.
• Support in structuring larger meeting
• Drive improvements and efficiency in our ways of working with digital tools like Copilot and Office 365.

Additionally, you contribute in finding improvements that leads to smart and modern ways of working, and you inspire us to embrace the benefits of digital methods and tools.

Great collaboration and trusting networks are keys in this position, and you work closely with members of our assistant community to share knowledge and best practices. You also connect and keep an open communication with internal and external stakeholders, customers and partners worldwide.

Key strengths in your profile

With proactive, structured and straightforward ways of working - and not to forget a doer’s mentality - you’re always two steps ahead, spot what needs to be done and then you take action!

Yes, you truly enjoy a shifting setting, and you’re an ambassador of transparency and change. You stay calm under pressure and can switch gears at a moment’s notice when the situation calls for it. Being self-motivated and confident, you also know how to prioritize and creatively solve problems on the go, whether it’s a small hiccup or a big issue.

Naturally, we believe that giving flexible service is in the core of your character and you’re thorough, unassuming and resourceful as you facilitate the work life of your executives.

You have previously worked as an Executive Assistant for a higher management position and are familiar with the various tasks that comes with the job. High integrity is also extremely important to us, and you always handle confidential information with care.

You’re used to a global business environment - including cultural aspects and different time zones - and as we become more and more digital, you need to be tech-savvy and comfortably support us towards smart and digital office solutions and new technology. You easily create respectful and trustworthy collaborations and you communicate fluently in both English and Swedish.