Executive Assistant Lead, SE

Neko Health; Stockholms kommun; On-site; SEK 35,000 - 55,000; Full time

Job summary

Neko Health in Stockholms län seeks a highly organized individual for administrative support to a C-suite executive. Your responsibilities will include calendar management, travel planning, and coordinating team activities efficiently.

The ideal candidate has over 5 years of experience in supportive roles, excellent communication skills, and the ability to thrive in a dynamic work environment. Join us in building a better healthcare system for all!

Qualifications

• 5+ years of relevant experience in administrative and executive support roles.
• Ability to handle multiple tasks in a fast-paced environment.
• Excellent written and verbal communication skills in English.

Responsibilities

• Manage calendars and travel for executives.
• Assist with inbox organization and prioritization.
• Coordinate off-site activities for team meetings.

Skills

Organizational skills

Time management

Excellent communication skills

Discretion and professionalism

Tools

Productivity tools

Job description

Mission

Neko is redefining what prevention means, from treating illness when it arrives, to sustaining health before it's ever at risk. Our mission: make data-driven, preventative care accessible to more people, before symptoms appear.

In a single, non-invasive visit under an hour, proprietary technology and direct clinical care combine to deliver personalised, actionable insights. It's a team that thinks in 10x, not 10%. Every role here plays a part in building a world where prevention is the norm, and where your work genuinely helps people live longer, healthier lives.

Role Purpose

In this role you will provide high-level administrative and coordination support to a C‑Suite executive and partner closely with cross‑functional teams. You will ensure smooth day‑to‑day operations by managing calendars, travel, assisting with inbox organization, coordinating off‑site activities, and supporting internal planning processes. The role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities efficiently.

What You’ll Deliver in the First 6–12 Months

• Efficient and proactive calendar management for executives, ensuring optimal time allocation and scheduling clarity.
• Structured and organized inbox support, including prioritization and light correspondence handling.
• Seamless coordination of off‑site activities for teams such as medics, marketing, and potentially operations.
• Well‑prepared agendas and materials for team meetings, improving meeting effectiveness and follow‑up.
• Smooth travel planning, including logistics and detailed itineraries (with expenses managed directly by executives).
• Improved administrative workflows that enhance overall team productivity and communication.

Minimum Requirements

• 5+ years of relevant experience in administrative, coordination, and executive support roles.
• Strong organizational and time management skills.
• Excellent written and verbal communication skills in English.
• Ability to handle multiple tasks and adapt in a fast‑paced environment.
• High level of discretion and professionalism.
• Proficiency in common productivity tools.

We offer a dynamic work environment with a high degree of autonomy that fosters growth and development. If you are passionate about building a better healthcare system for everyone and you thrive in a fast‑paced environment, we would love to hear from you!

About titles at Neko

We use a simplified internal title framework that prioritises clarity over hierarchy, so internal titles may differ from market‑facing role titles. Scope, impact and level of the role are fully aligned and will be clearly discussed throughout the process.

Hiring Process

Candidates progress from application and structured screening through thoughtfully designed interviews culminating in a formal offer and final pre‑employment checks before joining the team.

Equal Opportunity & Inclusion Statement

Neko Health is committed to inclusive hiring and member‑first care. We welcome candidates from all backgrounds and encourage you to request reasonable adjustments to support your application.