Administrative Assistant needed!

Perido AB; Stockholms kommun; On-site; SEK 360,000 - 420,000; Full time

Job summary

Perido AB is seeking an organized Administrative Assistant for a consulting assignment based just north of central Stockholm. You will manage daily project administration and coordinate meetings and travel.

Responsibilities include drafting notes, handling correspondence, preparing financial documents, and maintaining electronic and paper records. Excellent English, strong teamwork, and MS Office skills are essential. Start in December with a contract through 2027.

Qualifications

• Proven experience as an administrative assistant/secretary, preferably in a multicultural working environment
• Experience in support tasks in project management, procurement, contract management, budgets, and/or statistics
• Excellent skills in preparing correspondence and other documentation
• Good numerical skills
• Thorough knowledge of Microsoft Office (Word, Excel, PowerPoint and Outlook) and experience in maintaining databases
• Proven experience in contributing to the organisation of meetings
• Excellent command of English, spoken and written
• Experience working internationally is an additional benefit

Responsibilities

• Provide daily administrative management of the project, including drafting notes, minutes, correspondence, and necessary follow-up
• Organise and coordinate appointments, business trips, and meetings, including the logistical preparations, documentation, and follow-up
• Assist in the preparation and follow-up of financial documents, such as orders and reimbursements
• Manage electronic and paper documents (contact lists, mailing, scanning, filing, and archiving)
• Work closely with the project manager/members and centralised support functions to identify and resolve issues related to the project
• Communicate, cooperate, and liaise with a range of internal stakeholders
• Travel, alongside other staff, for the purposes of supporting logistics during missions and meetings abroad

Skills

Teamwork

Interpersonal skills

Attention to detail

Organisational skills

Prioritisation

Independent work

English proficiency

Tools

Microsoft Office

Database management

Job description

Are you an organized and service-minded professional who thrives in an administrative role? Do you have the ability to multitask and work proactively in a dynamic environment? Do you want to contribute to efficiency and structure in a workplace where your efforts truly make a difference? Then you might be the right person for this position!

About the position

We are looking for an Administrative Assistant for our client, an independent and important agency of the European Union. This position is based at their office, just north of central Stockholm.

Your daily tasks

• Provide daily administrative management of the project, including drafting notes, minutes, correspondence, and necessary follow-up
• Organise and coordinate appointments, business trips, and meetings, including the logistical preparations, documentation, and follow-up
• Assist in the preparation and follow-up of financial documents, such as orders and reimbursements
• Manage electronic and paper documents (contact lists, mailing, scanning, filing, and archiving
• Work closely with the project manager/members and centralised support functions to identify and resolve issues related to the project
• Communicate, cooperate, and liaise with a range of internal stakeholders
• Travel, alongside other staff, for the purposes of supporting logistics during missions and meetings abroad

Your characteristics

We are looking for an administrative assistant with excellent teamwork skills and strong interpersonal abilities, capable of communicating effectively with people at all levels within the organization. The role requires a highly service-oriented mindset, combined with tact and discretion. The ideal candidate has a strong sense of responsibility, can work independently, deliver results, and pays close attention to detail. In addition, they possess excellent organizational skills, can prioritize tasks efficiently, and manage multiple issues simultaneously.

Does this sound like an exciting opportunity? We look forward to reading your application!

Qualifications

• Proven experience as an administrative assistant/secretary, preferably in a multicultural working environment
• Experience in working with support tasks in the areas of project management, procurement, contract management, budgets, and/or statistics
• Excellent skills in preparing correspondence and other documentation
• Good numerical skills
• Thorough knowledge of Microsoft Office (Word, Excel, Power Point and Outlook) and experience in maintaining databases
• Proven experience in contributing to the organisation of meetings
• Excellent command of English, spoken and written

Meritorious

• Experience working internationally is an additional benefit

Contract type and hours

Full-time consulting assignment until 2027-03-31. Start in December.

Let us help you take the next step in your career

Our vision is to ensure that everyone thrives and feels engaged at work. With us, you will find a wide variety of assignments, where you can either be employed directly by a company or work as a consultant through Perido. We are one of Sweden’s largest consulting firms for professionals, which gives you many opportunities. As a consultant, you become an important part of our organization and contribute your expertise within our clients’ organizations. Read more about us at https://perido.se/om-oss/

You can find answers to most questions or concerns at perido.se/vanliga-fragor/. If you still cannot find what you are looking for, you are welcome to contact us at [e-mail].