Vendor Management Section Head

نيرا | Nera; Jeddah; On-site; SAR 120,000 - 160,000; Full time

Job summary

A leading vendor management company in the Makkah Region is seeking a Vendor Management Specialist. This role involves managing vendor registration processes, monitoring performance against KPIs, and ensuring compliance with contractual obligations. The ideal candidate will have a Bachelor’s degree in Engineering or Business Administration and at least 6 years of project management experience. Competitive salary and benefits are offered.

Qualifications

• A minimum of 6 years experience in business and project management.
• Strong understanding of vendor management processes and regulations.

Responsibilities

• Manage vendor registration and supplier relations.
• Establish and monitor KPIs for vendors.
• Ensure compliance with contract terms and regulatory requirements.

Skills

Vendor lifecycle management

Contractual compliance

Stakeholder coordination

KPI and SLA monitoring

Education

Bachelor’s degree in Engineering or Business Administration

Job description

To act as an interface between NERA and its suppliers and develop standardized processes and systems in order to manage vendor relations, also, to develop, maintain paperwork and resolve disputes within the set KPIs, adopted policies and procedures.

Main Responsibilities:

Vendor Lifecycle Management

• Manage vendor registration process and supplier relations.
• Standardize the criteria for supplier registration and maintain supplier registration portal.
• Enforce criteria for vendor qualification and review vendor credentials.
• Provide approval for list of suppliers and maintain vendor database in the system.
• Develop and sustain a reliable database of local and international suppliers in line with the business needs and priorities.
• Approve list of bidders for the tendering process and look for localizing suppliers.

Vendor Strategy & Segmentation

• Develop and maintain vendor segmentation models (strategic, critical, tactical, etc.).
• Align vendor strategies with procurement category strategies.

Vendor Performance Management

• Establish and monitor KPIs and SLAs for all critical vendors.
• Conduct regular vendor performance reviews and scorecards.
• Lead vendor development plans and continuous improvement initiatives.

Contractual Compliance & Risk Control

• Ensure supplier compliance with contract terms, policies, and regulatory requirements.
• Lead the operational aspects of the project, including coordinating with stakeholders and consultants, conducting internal meetings, reviewing finances, and streamlining the overall workflow.
• Ensure all Commercial Services projects data has been reflected into a contract as well as show all risk indicators and give an early alert to prevent any issues to project delivery.
• Monitor the coordination with the other departments to implement the right SOW and contract Terms & Conditions.

Document Management and Archiving

• Responsible to keep a safe backup of any related business documents with our end users in a shared folder with our team to be easy to access at any time.
• Monitor the creation and maintenance the contract documentation, including timelines, plans, and meeting minutes, as well as prepare presentations and regular status reports, serving as the main source of information about the project to external teams.
• Act as a custodian for all commercial projects within Commercial Services, maintaining quality standards and an organized archiving system, as well to adhere to all document control procedures in completing documentation of contract.
• Ensure all documentation meets formal requirements and required NERA standards.
• Ensure to provide necessary documents are on time to facilitate timely project completion.
• Ensure the accuracy of the records, editing where necessary to ensure they are up to date.
• Establish and maintain master control lists.

Contract Compliance

• Perform as first line of defense to validate the potential risks in NERA commercial contractual activities.
• Enhance the quality of contracting documents output.

Policies, Processes and Procedures

• Compliance Monitoring: Support in monitoring day-to-day activities to ensure compliance with stipulated policies and procedures.
• Continuous Improvement: Contribute to the identification of opportunities for continuous improvement of systems and processes taking into account leading practices, changes in business environment, cost reduction and productivity improvement.

Qualifications:

• Minimum 6 years of experience in business and Projects Management.
• Bachelor’s degree in Engineering, Business Administration or equivalent is required.